Office Production Assistant

The Office PA role at the PRETTYBIRD headquarters in Culver City, CA provides an opportunity to attain hands-on experience in a fast paced environment while providing support to all staff members and the overall operations of the office. 

Job Duties Include:

• Assist Executive Assistants with assigned, as well as ad hoc, tasks related to support of the company’s Executives. 
• Proactively anticipate the needs of the Executive staff upon their arrival and while Executives are in the office. Getting drinks, lunches, etc.
• Partner with the Production team to ensure pre-production meetings do not interfere with office operations. 
• Cover the Receptionist by greeting visitors, in person and/or on the telephone; answering or referring inquiries accordingly.
• Runs errands as needed. Must have a reliable car and valid drivers license and registration/ insurance. 
• Cover EA desks when needed.
• Ensure the supplies in the meeting rooms, production bays, printers, copiers, and supply rooms are stocked and organized at all times. 
• Maintain basic office equipment setup and troubleshooting.
• Scan and archive documents, make photocopies, and prepare binders/scripts.
• Assist with Tracking receipts and purchasing for the office.
• Assist in maintaining the cleanliness of the office. 
• Set up and breakdown conference rooms for meetings. Be ok with lifting 25-50 lbs.
• Special projects related to research, content review, or misc. tasks.

This role is constantly evolving; which requires an open minded individual who is willing to adapt to change as well as think logically in a fast paced environment.

Skills/expectations:

• Excellent interpersonal skills
• Be reliable, consistent and timely
• Excellent verbal and written communication skills
• A self-starter who is proactive and able to work both independently and function well within a team
• Demonstrates the ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Demonstrates proficiency with Google docs and dropbox
• Demonstrates proficiency with Outlook, Word, PowerPoint, Excel and DocuSign
• Familiarity with Slack
• Willingness to work a flexible schedule to accommodate overtime as needed
• Ability to maintain strict confidentiality
• Ability to handle multiple tasks, respond quickly to shifting priorities and function in a demanding environment with competing and changing priorities
• Strong analytical capabilities and judgment
• Detail oriented, organized and able to multitask