What are the responsibilities and job description for the Production / Office Assistant position at Watson Design Group, Inc.?
ABOUT WATSON DESIGN GROUP
Watson is a team of multidisciplinary makers, thinkers, and doers collaborating with some of the top entertainment studios and brands in the world. We create immersive stories, campaigns, and content with a focus on craft and conversation.
For over 15 years, we've been dedicated to the details, thoughtful design and copy, and an ongoing search for ideas that spark discussion. We strive to break the conventions of our industry, our tools, and our platforms in order for our work to be more noticed, valued, and discussed.
Our work spans across AV, digital, social, print, experiential, and OOH for brands like A24, Amazon, Warner Bros, Disney, FX, Paramount and more.
Watson is independently-driven, creatively-led, and minority-owned.
Overview : Reporting to the Operations Manager, the Office and Production Assistant will play a key role in managing all administrative responsibilities related to the office. This dual role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. You will be an integral part of our team, supporting both the administrative and creative sides of our operations. This is a fantastic opportunity for a candidate with proven office experience to gain more experience in the creative / social and digital marketing space.
ABOUT YOU
This person will be required to execute administrative and operational tasks on behalf of the CEO, Managing Director, and Senior Management Team — as well as supporting the Accounts team with client projects (helping update documents, upload creative assets, QA material, etc). The role will consistently utilize a high level of competency in organizational planning, problem solving, decision making and time management. Therefore the ideal candidate is :
Organized. You are dependable, detail-oriented, highly organized, and capable of handling multiple tasks at once.
Exhibits Excellent People Skills. You have strong written and verbal communication skills, allowing you to build strong relationships and clearly convey information to clients, vendors, and senior management in a professional manner.
Detail-oriented. Attention to detail is in your nature, you enjoy being precise and accurate but this doesn’t stop you from working quickly.
A Problem Solver. You are a proactive self-starter who can think two steps ahead. When things are not going as planned, you maintain a calm demeanor and ensure the appropriate team members are informed. You excel under pressure and thrive in tight deadlines.
Film / Entertainment Lover. Interest in film / entertainment and the creative industry is a bonus.
70% of your time / Production Assistant tasks included but not limited to :
- Assist Account Managers and Account Coordinators with daily production tasks, such as :
- Maintaining campaign documents, such as production timelines, trackers, feedback documents, etc
- Uploading and downloading assets onto Google Drive, Box and internal servers
- Sharing feedback from the client or team updates in project Slack channels
- Take notes in client calls or internal production meetings
- Help schedule external meetings and calls
- Quality checking all production assets for typos, inconsistencies and that it adheres to the client’s feedback and brand guidelines
- Conducting quote pulls to compile impactful lines from films, tv series or scripts
- Participating in brainstorming sessions for new and existing campaigns
30% of your time / Office Assistant tasks include but are not limited to :
Immediate Opening
