What are the responsibilities and job description for the Program Coordinator position at PriceSenz?
Program Manager or Operations Coordinator
Location: Bethesda, MD 20814
Position Summary and Objectives:
The contractor will provide support services to meet the operational objectives. The goal is to provide services and deliverables through performance of various support tasks.
Minimum Education Required:
- Bachelor's Degree in a related discipline
Additional Qualifications:
Certifications & Licenses:
- Bachelor's degree in a related field.
Skills (Ranked by Priority):
- Executive level support
- Travel planning
- Meeting coordination
- Calendaring
- Strong organizational skills with accuracy and attention to detail
- Good judgment in managing confidential information
- Excellent written and verbal communication skills
Software Requirements:
- MS Office Suite
- Ability to work on both Microsoft Windows and Mac OS X systems
- SharePoint
- Knowledge of CGE, PARIS, FPS, Beacon is highly desired.
Field of Study:
- Business Management and Administration
- Multi/Interdisciplinary Studies
Key Responsibilities:
- Personnel Management:
- Prepare and route personnel packages for onboarding, transfer, promotions, and terminations.
- Coordinate credentialing packages and serve as the point of contact with management, administrative staff, and property management teams.
- Ensure timely processing of personnel actions including onboarding, fellowship, and volunteer appointments.
- Travel Coordination:
- Prepare and manage travel packages, including international and domestic travel arrangements.
- Assist with travel arrangements via Omega/CGE and provide required documentation.
- Process travel reimbursement vouchers and coordinate government-issued equipment for international travel.
- Property Management:
- Assist with property management tasks, ensuring staff property lists are up-to-date and facilitating property requests.
- Serve as property custodian for the division, issuing property passes and maintaining inventory records.
- Administrative Support:
- Provide general office management functions, such as coordinating office supplies, shipments, and document processing.
- Coordinate with facilities and budget teams to manage space and track spending.
- Assist with completing administrative forms, including JFOCs, SOWs, and budget oversight.
- Timekeeping and HR Support:
- Ensure all timekeeping actions are properly implemented, including leave requests and timecard approvals.
- Provide guidance on HR policies, federal guidelines, and property management regulations.
- Maintain documentation, databases, and spreadsheets for personnel, budget, and travel actions.
- Confidentiality and Quality Assurance:
- Ensure sensitive information is kept confidential.
- Propose and implement new administrative procedures to improve efficiency.
Other Requirements:
- Must ensure quality administrative services are provided, meeting deadlines while managing multiple tasks simultaneously.
PriceSenz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, or disability.
