What are the responsibilities and job description for the Administrative Aide III position at Prince George's County, MD Government?
Nature and Variety of Work
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Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
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The Prince George’s County Administrative Charging Committee is currently seeking qualified applicants to fill an Administrative Assistant III (3G), grade G16, in the Administrative Charging Committee Division.
About the Position
About the Agency
The Administrative Charging Committee (ACC) serves to improve the disciplinary process of law enforcement officers to include independent assessments of citizen-driven police misconduct-related complaints. The goal of the ACC and the trial boards will be to develop uniformity, fairness, and transparency in disciplinary sanctions against officers found guilty of misconduct thereby increasing overall accountability and the community’s trust in the process.
Examples of Work
- Performs advanced secretarial/administrative duties that may include liaison, and coordinative functions.
- Independently determines and prioritizes assignments.
- Leads lower-level clerical employees in work assignments.
- Maintains an appointment calendar and schedules appointments for the supervisor, and for professional staff when required.
- Transmits policies and instructions to key staff members and explains policies/programs/services to the general public.
- Plans, develops, organizes and implements methods and procedures for day-to-day office operations.
- Notifies appropriate individuals about schedules meetings, provides participants with necessary information and materials, and prepares agendas.
- Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special or technical subjects.
- Responsible for the maintenance of the office filing system.
- Interviews citizen complainants in order to determine jurisdiction, nature, and validity of complainants; resolves complaints or refers them as appropriate.
- Screens and prioritizes telephone calls and/or visitors.
- Organizes, coordinates, and disseminates information to County employees, citizens, civic groups, government officials, and others.
- Proofreads outgoing correspondence for accuracy and adherence to policy.
- Utilizes typewriter, data point and/or other automated office equipment in generating memoranda, letters, reports and related documents.
- Attends management meetings or presentations, takes notes and prepares minutes.
- Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
Qualifications
- Must have experience in the Administrative Aide II level equal to the length of the probationary period; or associate's degree in business administration or secretarial science.
- One (1) year of secretarial/administrative experience which involved working with the public, office management and operational details. Any equivalent combination of relevant training, education and experience will also be accepted. Applicant must be proficient in typing where required.
Previous County government experience is preferred.- Experience with purchase orders and SAP is preferred.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Additional Information
Job Location: 9200 Basil Court Largo, MD
Conditions of Employment: Upon selection, the candidate must:
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Considerable knowledge of secretarial practices and procedures in order to perform advanced secretarial/administrative duties.
- Thorough knowledge of office practices, procedures, systems and equipment.
- Skill in operation of a variety of standard office equipment.
- Ability to communicate effectively both orally and in writing.
- Ability to use tact, diplomacy, and discretion in performing office duties and to maintain confidentiality when necessary.
- Ability to conduct research and prepare accurate reports.
- Ability to perform advanced secretarial/administrative duties that may include taking and transcribing of oral dictation.
- Ability to establish and maintain accurate files.
- Ability to lead/coordinate the work of subordinates.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
- Paid Leave (Annual, Personal, & Sick)
- 13 Paid Holidays
- Retirement Benefits
- Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
- Defined Benefit Pension Plan
- Employee Discounts
- Employee Assistance Program
- Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
