Office Assistant

Salt Lake City, UT

$20.00hr. to $22.00hr.

Monday- Friday, 7:00 am to 4:00 pm

A stable and tenured commercial mechanical installation and service company is looking for an Office Assistant. A company that puts the customer first is looking for someone who is professional in demeanor, dependable and has excellent communication skills. The ideal candidate will be a self-starter, proactive, and reliable.

If you are looking for a great opportunity to work with a collaborative team, APPLY today!

Responsibilities:

Reception Duties:

• Greet incoming employees and visitors.
• Answer all incoming calls.
• Issue Purchase Orders.
• Schedule job appointments.
  
  

Facility Management / Administrative:

• Ensure conference rooms are clean and ready.
• Maintain office cleanliness and upkeep.
• Coordinate facility maintenance (quarterly carpet cleaning, annual window cleaning, lawn care, and snow removal).
• Manage office supplies and inventory (including drinks and candy).
• Handle day-to-day office functionality requests.
• Complete credit applications.
• Manage mail.
• Organize office projects and events (holiday parties, decorating, seasonal events).
  
  

Safety Management Coordinator:

• Schedule and monitor attendance for safety meetings.
• Send reminder emails and texts.
• Handle general liability claims (non-WC).
• Act as a contact for Safety Coordinator regarding non-WC claims.
  
  

IT Support (Backup Role):

• Provide day-to-day troubleshooting.
• Act as a contact for outsourced IT support.
• Troubleshoot Mobiletech (Service Scheduling Application) issues.
• Manage equipment inventory.
• Handle phone schedule/routing management.
  
  

Qualifications of the Office Assistant:

• Must have High School Diploma
• 1 year of office experience in an administrative role
• Strong working knowledge of Microsoft Office and basic Excel skills
• Exceptional interpersonal and communication skills
• Outgoing personality and welcoming nature
• Must be detail-oriented and have strong organization skills
• Demonstrated ability to interact appropriately with various personalities
• Team player; willing to ask for additional duties and jump in and help as needed
• Must be a self-starter that is punctual, dependable, adaptable, and honest
  
  

Perks and Benefits:

• Able to work in a professional setting
• Cover 100% employee and family insurance
• Competitive pay
• 401k with match
• Stocked break room with drinks and snacks available
• Opportunity for Advancement and Growth
  
  

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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