Human Resources Administrator

Description

Organize, Empower, and Elevate: Join Us as Our HR Administrator!

Are you a highly organized professional with an eye for detail and a passion for making systems run smoothly? Principle Services is looking for a Human Resources Administrator to support our HR operations and ensure our team has everything they need to thrive. If you’re a meticulous, resourceful professional who thrives on organization and enjoys creating seamless experiences for teams, we’d love to meet you.

Why Us:

• Expert Team: Join a team of seasoned professionals dedicated to delivering quality, integrity, efficiency, and safety in infrastructure projects.
• Respectful and Supportive Culture: Join a workplace that prioritizes respect, integrity, and professionalism, fostering a culture where employees are treated with honor and dignity.
• Alignment with Core Values: Be part of a team that values and embodies core principles such as Integrity, Grit, Agility, Innovation, and Respect in every aspect of business and project execution.
• Personal and Professional Growth: Thrive in an environment that not only serves clients but also actively supports and empowers employees, promoting continuous learning, adaptation, and the transformation of ideas into action.

What Sets You Apart:

• Meticulous Attention to Detail: Your precision ensures flawless payroll entries, accurate benefits administration, and seamless employee record management.
• Exceptional Organizational Skills: You thrive in managing multiple priorities, from recruitment coordination to office management, all while meeting critical deadlines.
• Proactive and Self-Reliant: You excel at working independently, troubleshooting issues, and finding solutions, ensuring tasks are completed efficiently without constant supervision.

Why You’ll Love It Here:

• Purpose Driven Mission: Experience the fulfillment of contributing to a mission focused on building and empowering a high-performing team dedicated to adding substantial value to clients.
• Autonomy & Support: Experience a shared commitment to building and empowering a great workforce. We give our employees the freedom to make impactful decisions and take ownership of tasks.
• Purpose-Driven Culture: Engage in a workplace culture supported by three pillars—Corporate Giving, Employee Connection, and Community Engagement—where success is not only measured by business achievements but also by the positive impact on others and the communities in which we operate.

Position Overview:

This role will handle day-to-day HR administrative tasks, assist with recruitment processes, manage payroll entries, and take on office management duties. The ideal candidate will work independently to ensure smooth HR operations, demonstrate a strong understanding of HR and payroll concepts, oversee office activities, and provide a positive experience for team members and new hires.

Highlights:

• Employee Centric Work Culture, Work/Life Balance, Autonomy to Succeed
• Work Hours: Full-time
• Annual Compensation: Competitive Base Pay Incentive Based Bonus
• Benefits: Medical, Dental, Vision, Life Insurance, 401k, Profit Sharing
• Location: DFW Metroplex - Hybrid

KEY PERFORMANCE INDICATORS:

• Payroll accuracy - Achieve a high payroll accuracy rate (e.g., 98% or higher) by ensuring correct and timely input of data.
• Benefit enrollment accuracy – Achieve a 95% or higher accuracy rate for first-time benefit enrollments, ensuring that employees' choices and data are correctly entered into the system and entered on time.
• Onboarding timeliness - Ensure that 95% or more of new hires receive their orientation schedule on time, at least 5 business days prior to their starting date.

KEY RESPONSIBILITIES & DUTIES:

HR Administrative Support:

• Maintain and update employee records and HR databases.
• Assist with coordinating employee onboarding and offboarding processes.
• Draft offer letters and process background screening.
• Help facilitate administrative aspects of the performance management process.
• Respond to Human Resources inbox.
• Run weekly, monthly, and quarterly reports.
• Respond to unemployment claims and other HR-related correspondence.
• Other duties as assigned to assist the Director of Human Resources.

Recruitment Assistance:

• Coordinate and schedule interviews with hiring managers and candidates.
• Communicate with candidates regarding interview details and updates.
• Assist in posting job openings.
• Prepare interview schedules and send confirmations to all parties involved.

Payroll Administration:

• Collect and verify timesheets.
• Input payroll data into the system accurately and on time.
• Assist with resolving payroll discrepancies and responding to payroll related questions.
• Produce post payroll reports for finance as needed.

Office Management:

• Handle office mail, including sorting and distributing incoming correspondence.
• Order and maintain office supplies and swag inventory.
• Order business cards.
• Coordinate and set up new hire orientation meetings and other office-wide events.
• Ensure a welcoming environment for employees and visitors.
• Assist with scheduling and preparing conference rooms for meetings.

Qualifications

Required Experience:

• Bachelor’s degree in human resources, Business Administration, or related field (preferred).
• 1-3 years’ experience in HR administration and payroll a plus.
• Strong organizational and time management skills.
• Strong proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)
  • Excel – sorting and filtering, using PivotTables and PivotCharts, applying conditional formatting, performing data validation, mastery of basic functions (SUM, AVERAGE, COUNT), advanced functions (VLOOKUP, IF), charts, protecting workbooks.
  • PowerPoint – Visually appealing design and layout, content development, multimedia integration, data visualization, transitions and animations, troubleshooting formatting.
  • Word – Document formatting, mastery of text editing tools, creating and formatting tables, SmartArt, using mail merge for letters, labels, and emails, hyperlinks, using version control and document protection tools, comparing and merging documents, troubleshooting formatting inconsistencies, tracking changes and feedback from multiple reviewers.
• Strong proficiency in Adobe Acrobat.
• Converting files to and from PDF format (Excel, Word)
• Combining multiple files into a single PDF, editing text, rearranging pages, annotations and comments, forms & interactive features, adding digital signatures, encrypting PDFs with passwords, redacting sensitive information, managing permissions, e-signing.

Familiarity with basic HR concepts required.

• Employee life cycle.
• Employee records.
• Compliance: Awareness of labor laws (e.g. FMLA, EEO, ADA)
• Conflict resolution: When to escalate issues and basics of handling disputes.
• Benefits administration: basic knowledge of health insurance, retirement plans, and other employee benefits.
• HR Policies: familiarity with handbooks and code of conduct.

Familiarity with basic payroll concepts required.

• Non-exempt vs. Exempt pay.
• Overtime and exemptions under FLSA.
• Timekeeping: accurately tracking hours, calculating paid time off. (PTO)
• Understanding deductions.
• Handling court ordered garnishments or deductions.
• Basics of W-2 and 1099 forms for employees and contractors.
• Familiarity with HR and payroll software is a plus.
• Excellent communication and interpersonal skills.
• Technical ability to help troubleshoot basic issues with employees struggling with software on computers and iPad.

KEY COMPETENCIES:

• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Multitasking and prioritizing in a fast-paced environment.
• Strong problem-solving abilities and proactive attitude.

WORKING CONDITIONS:

• Location: DFW Area – This is a hybrid role with 2 days in office / 3 days from home. Days are flexible.
• Full-time position, typically Monday to Friday, 8:00 AM to 5:00 PM.
• Occasionally lifting office supplies, documents, or equipment (up to 50 lbs).
• Sitting for extended periods, using a computer and other office equipment.

Click here to take our Culture Index Survey: CLICK HERE

DISCLAIMERS:

This job description is intended to convey information essential to understanding the scope of the position and general nature of the work performed. It is not exhaustive and should not be construed as an all-inclusive list of job duties, responsibilities, or requirements. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

The company is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.

This job description is not a contract of employment, implied or otherwise. Employment with the company is at-will, meaning the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.