What are the responsibilities and job description for the Payroll and HR Coordinator position at PRISM Vision Group?
Key responsibilities include:
- Payroll Processing:
- Responsible for accurate and timely processing bi-weekly payroll for all employees
- Verifying time sheets and employee data for accuracy.
- Managing payroll tax calculations and filings (federal, state, local).
- Maintaining accurate payroll records and reports.
- Employee Data Management:
- Updating employee information in the HRIS system, including changes in personal details, employment status, and benefit elections.
- Maintaining accurate employee files and records.
- Tracking employee leave balances (vacation, sick time).
- Reporting and Analysis:
- Prepare all scheduled weekly, monthly and quarterly reporting related to payroll and benefits.
- Prepare HR related reports, including preparing monthly HR Management (staffing, wages, and attendance) reports.
- Create and update organizational charts.
- Training:
- Train managers in using HRIS, payroll and time management system.
- Provide guidance, training, and support to all employees, including new hires, on managing timecards.
- Benefits Administration:
- Assisting employees with benefit enrollment and changes, including medical, dental, vision, life insurance, and retirement plans.
- Communicating benefit information to employees through presentations, newsletters, and onboarding.
- Processing benefit deductions from payroll.
- Managing resolving employee benefit issues.
- Maintaining compliance with benefit regulations.
- Assist in open enrollment process.
Essential Qualifications:
Education: Bachelor’s Degree in Accounting, Business Administration, or Human Resources is preferred.
Experience: Minimum 2 years progressive experience in administering payroll and benefits in multi-state.
Knowledge/Skills/Experience:
- Proven track record of applying payroll processes - timekeeping, garnishments, bonus-structured payments, and understand state and federal regulations
- Detail oriented with a high level of accuracy
- Experienced using Ultipro/UKG preferred.
- Flexible and able to prioritize workload based on urgency and importance
- Sense of urgency and ability to meet deadlines
- Strong computer skills including a proficiency in MS Excel
- Demonstrated excellence in organization and planning; skilled in record keeping, data collection and systems information
- Demonstrated ability to establish effective communication and relationships with external and internal stakeholders
