What are the responsibilities and job description for the Executive Assistant to Real Estate Team position at Private Equity Firm?
Our client, a prestigious PE firm is seeking a talented and highly motivated EA to provide executive support to senior members of the New York-based Real Estate Equity team. The Executive Assistant will work seamlessly alongside the current administrative team collectively supporting the broader team’s initiatives and objectives.
Company : Private Equity
Position : Executive Assistant
Location : New York, NY (midtown) (in office 5 days)
Salary : 135K-155K range DOE benefits bonus
General Office Hours : 10 : 00 a.m. to 7 : 00 p.m., flexibility required
Degree; Preferred
Role & Responsibilities
- Always represent the professionals in a professional manner and maintain appropriate protocols to protect their privacy to secure all confidential information
- Daily organization : Keep professionals on track and organized on a daily basis; provide real-time updates and maintain communication throughout the day
- Calendar management : Maximize the professionals’ time by maintaining, managing and monitoring professionals’ calendar across multiple time zones; includes arranging, confirming, rescheduling, and following up on business appointments; track all pertinent information needed for meetings
- Meeting coordination : Coordinate internal and external meetings; work with Reception and Facilities teams to arrange for catering, register guests, and coordinate IT resources (audio and video)
- Travel coordination : Schedule all travel and transportation for professionals through company travel agency, including air, ground, train, lodging, etc.
- Expense reporting : Complete monthly expense processing for all professionals
- Phones : Act as main point of contact for clients; screen and answer calls as needed
- Contact lists : Maintain / input all contacts
- Personal (limited) : Manage personal needs as requested, including external organization commitments, personal travel plans, dining reservations, etc.
- Back-up responsibilities : Perform back-up responsibilities for other executive assistants for vacation time and absences
- Additional Real Estate Equity Team Responsibilities, as needed :
- Maintain deal tracking software and pipeline management
- Conduct online research on potential investment partners, potential clients, various activities and events, travel destinations, guest lists, etc.
- Prepare Microsoft Word, PowerPoint, and Excel documents promptly and accurately
- Work with existing Executive Assistant in coordinating teamwide meetings and events, document management, ad hoc projects, etc.
Requirements :
