Job Description
Job Description
We are looking for an Executive Assistant / Office Manger reporting directly to the President. We are a
rapidly growing company with 38 stores located in Florida, Puerto Rico, and Georgia. The ideal candidate needs to
have strong administrative skills and the executive presence of an executive assistant with the focus of an office
manager.
Responsibilities :
- Supports the company President and executive team with a wide variety of tasks needed in running 7 lines
of business across diverse markets
Plays a strong project management role for key initiatives ensuring key dates and milestones are metEffectively streamlines the professional lives of our Executive Team by keeping them well prepared forwhat’s ahead (i.e., business trips, client meetings, associated research, key dates and deadlines.)
Coordinates a wide variety of executive scheduling tasks including scheduling conference calls andmeetings with multiple parties and shifting / competing priorities and stellar notetaking skills
Coordinates all executive travel arrangements and leads the planning for all eventsStrong focus on expense reporting for Executive Team, coordinating with the Accounting team as neededOversees and executes all administrative and office management duties for the Bradenton office - ensuringthat the office operates efficiently and smoothly
Receiving and sorting incoming mail, managing outgoing mailManaging all food and office supplies and office organization, coordinating with building management whenneeded
Setting up and preparing company needs for meetings in the office as well as supporting all related IT set upneeds
Assists with office layout planning and office moves, managing and maintaining IT infrastructure inpartnership with the Operations Team
Maintains strong partnerships with IT, HR, Operations and Accounting Teams to accomplish shared goalsMaintains a high level of accuracy and confidentiality in all tasks and responsibilitiesWorks on additional special projects and initiatives with the President as they ariseExperience
Office management / executive administration experience of a minimum of 3 years.Willing to take on new tasks and challenges as they ariseActs as a positive representative for the Executive Team and CompanyHas proven exceptional organizational and communication skills - both written and verbalCan effectively complete assigned tasks with minimal to no supervisionAppropriately prioritizes projects to meet multiple deadlines in a fast-paced environmentExperience working in a fast-paced entrepreneurial environmentDisplays positive attitude and eagerness to produce high quality deliverables and outcomesProficiency within Microsoft Word, Excel, and Outlook
