What are the responsibilities and job description for the Executive Assistant position at PRIVATE?
Executive Assistant
JOB DESCRIPTION
We are looking for an outstandingly talented junior to senior-level associate to function as Executive Assistant for a hospitality development firm. This individual will work directly with leadership and be responsible for the day-to-day management of their schedules, travel, and personal commitments as well as coordination with key accounts. Previous admin experience is required. Strong communication skills, self-motivation, and organization are a must.
KEY RESPONSIBILITIES
- Manage day-to-day needs of leadership
- Plan and schedule meetings, calls, and appointments.
- Coordinate with key accounts and clients.
- Prioritize conflicting demands; handle matters efficiently, and execute project initiatives to see them through until successful completion.
- Stay up to date with current events and happenings within the company, clients, and industry.
- Organize and maintain calendar including travel, appointments, social, and professional obligations.
- Arrange and book travel, personal and professional.
- Prepare and edit correspondence, reports, and presentations.
- Responsible for confidential and time-sensitive material.
- Coordinate with clients on timelines, receipt of deliverables, and meetings.
- Provide content for communication internally and with clients.
- Manage projects and conduct market and client research as needed.
- Assist in developing marketing and PR materials.
- Professionally represent leadership in community and industry organizations, events, and non-profits.
- Participate as a team player with other key team members.
- Additional duties as necessary and assigned.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
- Strong organizational skills are a must.
- Comfortable with a fast-paced work environment.
- Ability to multi-task.
- Requires strong communication skills, both verbal and written.
- Most tasks are performed in a team environment with the employee acting as a team leader. There is minimal direct supervision.
- Must possess basic computational ability.
- Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel and, Outlook.
- Ability to analyze data and establish appropriate action plans.
- Basic understanding of social media and web design.
QUALIFICATION STANDARDS
Education: Bachelor’s Degree required
Experience: Two to four years of administrative experience in similar-sized operation is preferred. Experience in the hospitality/tourism industry is preferred, but not required. Branding and/or design and marketing experience is a plus.
Licenses or Certificates: Not applicable.
PHYSICAL DEMANDS
- Most work tasks are performed indoors. Temperature is moderate and controlled by environmental systems.
- Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required during the rest of the working day. This includes traveling to and from meetings. Lengths of time of these tasks may vary from day to day and task to task.
- Must be able to efficiently maneuver between functions occurring simultaneously.
- Must be able to lift up to 15 lbs. occasionally.
- Requires manual dexterity to use and operate all equipment.
Job Type: Full-time
Pay: $75,000.00 - $100,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Work Location: In person
Job Type: Full-time
Pay: $75,000.00 - $100,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Ability to Relocate:
- Las Vegas, NV 89135: Relocate before starting work (Required)
Work Location: In person
Salary : $75,000 - $100,000
