Investment Operations Specialist
FLSA Classification - Exempt
January 3, 2025
About the Organization
Prodigy Asset Management is a registered investment advisor that specializes in the management of investment assets for non-profit organizations and high net worth families.
Available Benefits and Perks
- Health insurance, dental, vision, life insurance, short term disability, and other supplemental policies available
- HSA with employer contributions available
- 401(k) with company match
- 10 paid company holidays
Job Description
Summary / Objective
The Investment Operation Specialist supports the Prodigy’s portfolio management and client service functions by ensuring the accuracy and efficiency of portfolio accounting, client transactions, compliance testing, and operational processes. This role is responsible for maintaining records, coordinating client and investment manager communications, managing IT and vendor relationships, and upholding the firm’s regulatory and operational standards. The ideal candidate will bring exceptional organizational, analytical, and communication skills, along with a proactive approach to learning and problem-solving, to contribute to the firm's commitment to providing excellent service and ethical practices.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Updates and maintains recordkeeping as necessary in the portfolio accounting system according to internal control and / or regulatory requirements.Processes client transactions, including asset transfers, journals, wires, ACHs, and capital calls in a timely and accurate manner.Coordinates with the operations team to ensure timely execution of client requests.Coordinates execution of new investments’ legal agreements and completes subscription agreements and other documents as needed.Prepares, edits, and assembles client presentations, reports and other documents.Tracks receipt of audited financial statements and tax statements from external investment managers and delivers them to clients.Maintains and updates client databases, ensuring data accuracy and confidentiality.Manages the relationship with the outsourced IT provider and ensures the firm’s IT issues / needs are being handled. Maintains the firm’s IT inventory.Manages and tracks the investment manager operational due diligence process.Responsible for the vendor due diligence program.Conducts monthly and quarterly compliance testwork.Handles incoming calls, emails, and other communications in a professional manner.Manages office supplies inventory and orders replacements.Performs other duties as assigned.Special Knowledge, Skills, and Abilities
Extensive knowledge of the Microsoft Office Suite (Word, Excel, Power Point, Outlook) and various data management resources.Ability to exhibit a keen sense of responsibility and to work in a time-sensitive environment while balancing competing priorities.Organized and strong attention to detail with a customer first attitude.Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.Aptitude for on-the-job learning.Ability to encourage teamwork, collaboration, ethical behavior, and excellent service to external clients; learns from and educates others.Ability to communicate in an articulate, professional manner while maintaining the highest level of confidentiality.Excellent analytical and problem-solving skills.High level of professionalism and interpersonal skills.Excellent written and verbal communication skills.Knowledge of business office responsibilities, systems, and procedures.Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typically, in a normal office administrative environment, involving minimal exposure to physical risks.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Little to moderate physical activity, mostly sedentary work.Ability to lift up to 10 pounds occasionally.Ability to carry, push, pull, or otherwise move objects weighing 10 pounds or less.Education and Experience
Bachelor’s degree in business, Business Analytics, Finance, Accounting, or a related field; or equivalent experience, preferred.Brokerage and investment operations experience preferred.Portfolio and accounting software and CRM software experience preferred.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
