What are the responsibilities and job description for the Receptionist/Office Assistant position at Production Interiors?
Job Summary
We are seeking a highly organized and friendly Receptionist/Assistant to join our team. This role is essential in providing excellent customer service and ensuring smooth office operations. The ideal candidate will possess strong communication skills, be proficient in office management tasks, and have a welcoming demeanor to create a positive first impression for our clients.
Responsibilities
- Greet and assist clients as they arrive at the office, ensuring a warm and professional atmosphere.
- Manage front desk operations, including answering phone calls and responding to inquiries with exceptional phone etiquette.
- Schedule appointments and manage calendars efficiently to optimize time for both staff and clients.
- Maintain accurate records and perform clerical duties such as filing, data entry, and document management.
- Utilize Google Suite for document creation, spreadsheets, and presentations as needed.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and payment processing.
- Ensure the reception area is tidy and organized at all times.
- Collaborate with team members to support various office functions as required.
Requirements
- Proven experience in customer service or as a receptionist is preferred.
- Strong clerical skills with attention to detail in managing office tasks.
- Proficient in Procore, Asana applications (Docs, Sheets, Calendar) and QuickBooks for financial management.
- Excellent phone etiquette with strong verbal communication skills.
- Ability to manage multiple tasks effectively while maintaining a professional demeanor.
- Strong organizational skills for calendar management and office coordination.
- Comfortable using computers for various administrative tasks.
- Fluent bilingual (Spanish and English)
Join us in creating an efficient and welcoming environment that prioritizes client satisfaction!
Job Type: Full-time
Pay: $18.68 - $19.49 per hour
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $19 - $19