Surgery Scheduler

Job Summary:

The Surgery Scheduler provides essential clerical support to ensure smooth and efficient patient care. This role involves coordinating surgical procedures, managing necessary documentation, and collaborating with various stakeholders.

Responsibilities:

• Obtain CPT and ICD-10 diagnosis codes and other required clinical information from practice staff, seeking assistance from practice and facility coders as needed.
• Prepare and maintain documentation for Notification of Non-covered Medicare Services or Advance Beneficiary Notices according to established procedures.
• Determine required operating room time for procedures and collaborate with the facility to schedule, optimize the daily schedule, and arrange necessary anesthesia coverage, following facility processes.
• Confirm that all procedural requirements have been met with the facility or other relevant parties, including medical/imaging records and needed equipment/instruments.
• Ensure the accuracy and timely completion of scheduling packets.
• Obtain patient face sheets from Insurance Verification to secure necessary authorizations based on insurance types.
• Obtain authorization notes from the facility and scan them into the medical record or practice management system.

Qualifications:

• High school diploma preferred.
• Minimum one year of experience in a medical office setting (e.g., ambulatory surgery center, hospital, physician's office) strongly preferred.
• Required: Previous experience in surgery scheduling.
• Preferred: General understanding of CPT coding/billing, insurance verification, and prior authorizations.