Executive Administrative Assistant

Executive Assistant to the President

About Us

ProFlow Pumping Solutions is seeking a highly skilled Executive Assistant to the President to provide top-tier administrative support, ensuring the seamless operation of our executive office. If you are a proactive problem-solver with exceptional organizational and communication skills, we’d love to hear from you!

Position Summary

The Executive Assistant to the President plays a key role in managing executive operations, coordinating critical projects, and acting as the primary liaison between the President and internal/external stakeholders. This position requires a high level of discretion, professionalism, and efficiency in handling sensitive information and executive priorities.

KEY RESPONSIBILITIES

Executive Support:

• Manage the President’s calendar, including scheduling meetings, travel, and appointments.
• Prepare and organize materials for meetings, ensuring the President is well-equipped for all engagements.
• Serve as the point of contact between the President and senior management, clients, partners, and board members.
• Assist in drafting reports, presentations, and executive communications

Communication & Coordination:

• Screen calls, emails, and correspondence, responding on behalf of the President when appropriate.
• Draft, proofread, and edit communications with professionalism and accuracy.
• Coordinate internal and external communications to support executive initiatives.

Project & Event Management:

• Track key initiatives and projects, ensuring timelines and objectives are met.
• Collaborate with cross-functional teams to execute strategic company initiatives.
• Assist in planning and executing company events, board meetings, and corporate functions.

Administrative Support & Special Projects:

• Prepare and submit expense reports, manage invoices, and track budgets related to executive activities.
• Handle confidential matters with discretion and professionalism.
• Conduct research to provide actionable insights for the President.
• Support ad-hoc projects and strategic decision-making processes.

Qualifications & Skills

Education & Experience:

• High school diploma or equivalent (required); Associate’s or Bachelor's degree in Business Administration or related field (preferred).
• 3 years of experience in an administrative or executive support role.
• Experience in a corporate or fast-paced business environment.

Core Competencies:

• Strong organizational skills – ability to multitask and meet deadlines.
• Excellent communication – both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
• Calendar and scheduling management experience.
• High level of discretion and confidentiality.
• Problem-solving mindset – ability to anticipate needs and provide proactive solutions.
• Strong attention to detail and accuracy.
• Ability to coordinate projects and follow through on assignments.

Preferred Qualifications:

• Experience supporting senior executives or C-suite professionals.
• Familiarity with industry-specific software or tools (e.g., NetSuite, Microsoft Office).
• Knowledge of business operations and office procedures.

Why Join Us?

Impactful Role – Directly support executive leadership and key decision-making.

Growth Opportunities – Expand your skills and career in a dynamic environment.

Collaborative Culture – Work with top professionals in a supportive team setting.

Ready to make a difference? Apply today!

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Executive administrative support: 3 years (Required)
• Microsoft Office: 3 years (Required)

Ability to Commute:

• Alsip, IL 60803 (Preferred)

Ability to Relocate:

• Alsip, IL 60803: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Alsip, IL 60803

Salary : $75,000 - $85,000