What are the responsibilities and job description for the Facilities and Transportation Manager position at Programs for Exceptional People?
Facilities and Transportation Manager
Key Responsibilities:
Facilities Management:
- Oversee the maintenance and operation of the physical infrastructure, including the entire building, utilities, and any other organizational facilities.
- Ensure all facilities are safe, functional, and comply with local regulations.
- Work with appropriate agencies, i.e., Fire Department, to ensure regulations and guidelines are adhered to and compliance standards are met.
- Coordinate with contractors and vendors for repairs, renovations, and regular maintenance.
- Manage building systems such as heating, ventilation, air conditioning (HVAC), electrical, plumbing, and security systems.
- Develop and implement preventive maintenance schedules to minimize downtime and costly repairs.
- Ensure cleanliness and organization of common areas and offices.
- Assist 39 Sheridan Park Circle Association (the regime for buildings one and two) with agreed-upon maintenance for the physical plant under the responsibility of the regime.
Transportation Management:
- Assist the Executive Director with interviewing and hiring drivers and conduct performance evaluations of drivers that are timely and constructive.
- Supervise the transportation operations, ensuring vehicles and drivers comply with safety, regulatory, and operational standards.
- Manage fleet maintenance, scheduling, and utilization to optimize efficiency and reduce operational costs.
- Coordinate with the Executive Director and Program Administrators to ensure transportation services meet the needs of members.
- Develop and enforce safety protocols and policies related to transportation.
- Ensure all transportation vehicles are compliant with local, state, and federal regulations.
Coordination and Collaboration:
o Work closely with the Executive Director, Program Director, Compliance Specialist, and Program Administrators to align facility and transportation management with organizational goals and operational needs.
o Participate in budget planning and resource allocation for facilities and transportation departments.
o Collaborate with compliance teams to ensure adherence to regulatory requirements and industry standards.
o Work well in a team environment and help others to accomplish objectives. Show an ability to independently seek out information and solutions as necessary.
Reporting and Documentation:
- Maintain records and reports related to facility maintenance, transportation schedules, fleet management, and compliance audits.
- Report to senior management/the board on the status of building systems, transportation operations, and any issues or improvements.
Required Skills:
- Strong knowledge of building systems and transportation operations.
- Excellent project management and organizational skills.
- Ability to handle budgeting and resource management.
- Problem-solving and critical thinking abilities.
- Strong communication and interpersonal skills to coordinate with various stakeholders.
- Familiarity with compliance and regulatory standards related to facilities and transportation.
In this role, the Facilities and Transportation Manager is pivotal to ensuring the organization runs smoothly by managing key operational areas—facilities and transportation—while maintaining safety, compliance, and efficiency.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: In person