Administrative Assistant

Job Purpose

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments,

organizing and maintaining paper and electronic files, or providing information to callers.

Req ID

10374BR

City

Sidney

State:

Nebraska

Company Description

Progress Rail, a Caterpillar company, is an integrated rolling stock and infrastructure provider, delivering a full range of products and services to domestic and international railroad customers. Our customers enjoy one-stop shopping and comprehensive cradle-to-grave railway solutions - whether it rolls on the rail or is the rail itself. From locomotives, transit, freight cars and engines, to tracks, signals and advanced technology, we ensure customers can count on us to meet all their rail needs. Forging the bridge between ideas and success, our talented and innovative team members work together to address the challenges of the rail industry today, ensuring success for the future. As part of a vibrant, global network of business operations, each and every member of our team is important to our success. With headquarters in Albertville, Ala., more than 7,000 dedicated employees serve customers through a network of close to 150 locations around the world. For more information, visit www.progressrail.com and follow @Progress_Rail on Twitter and YouTube.

Key Job Elements

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate
  
  
  

individuals;

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to
  
  
  

their needs;

• Assist others in making travel arrangements;
• Assist others in preparing travel expense reports;
• Create, maintain, and enter information into databases;
• Operate a variety of office equipment, telephones, scanners, fax, copiers etc.;
• Use computers for various applications, such as database management or word processing;
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or
  
  
  

maintaining documents, such as attendance records, correspondence, or other material;

• Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail,
  
  
  

or in person.

• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations
  
  
  

or expense, statistical, or monthly reports;

• Prepare documentation for contracts, transactions, or regulatory compliance;
• Utilize databases to research and prepare reports;
• Schedule operational activities;
• Coordinate operational activities;
• Train personnel;
• Perform payroll functions, such as maintaining timekeeping information and processing and submitting
  
  
  

payroll.

• Manage daily operations of AP invoice processing in LN, SAP, SourceDay, and Coupa/Digital Invoice;
  
  
  

Education / Training

• High school diploma or equivalent required;
• Associate's degree or higher level of education preferred;
  
  
  

Qualifications And Experience

• 2-5 years of experience;
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files
  
  
  

and records, stenography and transcription, designing forms, and other office procedures and

terminology;

• Knowledge of principles and processes for providing customer and personal services. This includes
  
  
  

customer needs assessment, meeting quality standards for services, and evaluation of customer

satisfaction;

• Knowledge of business and management principles involved in strategic planning, resource allocation,
  
  
  

human resources modeling, leadership technique, production methods, and coordination of people and

resources

Benefits

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.*

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Group Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with employee and employer contributions
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Incentive Bonus Plan
• Site Specific Relocation Programs
• Subject to position, eligibility, and plan guidelines.
  
  
  

EEO Equal Opportunity Employer – Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

Job Category

Administrative / Support / Communications

PRS Facility Location

Sidney, NE Freight Car Repair - 042