Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator is responsible for the processing of invoices for multiple entities, facilitating weekly check runs, and other duties related to the Accounts Payable function.

Primary Duties and Responsibilities

• Enter and code invoices, in a timely manner, and in accordance with the company’s Policies and Procedures.
• Review invoices for accuracy and obtain appropriate approval for payment per Delegation of Authority.
• Process weekly payment files for the following payment types: check, ACH and virtual card.
• Track and follow up on certain vendor information on a monthly basis, including working vendor statements and open invoices for utilities, leases, etc.
• Provide support to the Corporate accounting team and operational leadership in the field.
• Research and resolve vendor issues in a timely manner, including balance forward items on invoices and obtaining support when necessary.
• Assist with annual 1099 reporting.
• Maintains confidentiality of accounting and financial information as appropriate.
• Performs other duties as assigned.

Supervisory Responsibilities

• N/A

Job Qualifications and Requirements

Education:

• High school diploma or equivalent required, Bachelor’s degree in Accounting or related field preferred.

Experience:

• Three (3) years’ experience in an accounts payable related role or environment.
• Experience working with DynamicsGP and/or DynamicsSL preferred.

Knowledge/Skills/Abilities:

• Knowledge of accounts payable processes and practices.
• Demonstrates proficiency with existing general ledger/accounts payable software.
• Ability to take direction while working independently.
• Ability to routinely interact with employees and vendors in a professional and customer-service oriented manner.
• Ability to multi-task and prioritize while meeting deadlines.
• Consistently maintains regular attendance habits.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong verbal and written communication skills; communicates articulately and comprehends moderate or complex written and verbal communications.
• Ability to utilize technology and company systems effectively.

Physical Requirements and Working Conditions

• Sitting/Standing: Extended periods of sitting and/or standing in an open office environment.
• Lifting: Commonly lifts items weighing less than five (5) lbs.; may occasionally lift items weighing up to 25 lbs.
• Handling: Normal office activity including, keyboarding, interacting with others, participating in meetings, extended periods of sitting and/or standing in an open office environment, use of headset or telephone for extended periods of time.
• Repetitive motion: Frequent and regular use of the wrists, hands, and fingers to make small movements such as typing or picking up small objects. Normal fine and gross motor control of fingers and hands.

Company Policy and Compliance

• Follow all policies and procedures as well as all local, state and federal laws concerning employment to include, but not limited to: 42 CFR Part 2 regulations and Health Insurance Portability and Accountability Act (HIPAA) confidentiality regulations, I-9, Harassment, Equal Employment Opportunity Commission (EEOC), Civil Rights and Americans with Disabilities Act (ADA)
• Interact professionally with clients, employees and visitors, maintaining appropriate boundaries
• Must meet pre-employment standards and maintain all applicable state and job related guidelines for background screening, fingerprinting, drug test, health screening, DMV, insurance, CPR/Basic First Aid, and license/credential verifications.