Executive Administrative Assistant

An Executive Administrative Assistant provides high-level administrative support to senior executives, managing their calendars, handling complex correspondence, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders, requiring exceptional organizational skills, strong communication abilities, and proficiency in office software to effectively manage a demanding workload.

Key responsibilities may include:

· Calendar Management:

Proactively manage executive's schedule, scheduling meetings, appointments, and coordinating with internal and external parties to ensure timely availability.

· Communication Management:

Screen incoming calls, emails, and correspondence, prioritizing and routing appropriately, while also drafting and composing professional communications on behalf of the executive.

· Travel Arrangements:

Arrange complex domestic and international travel, including booking flights, accommodations, ground transportation, and managing itineraries.

· Document Preparation:

Prepare reports, presentations, memos, letters, and other documents, ensuring accuracy and professional formatting.

· Meeting Coordination:

Set up meeting agendas, prepare materials, take minutes, and follow up on action items.

· Expense Reporting:

Track and submit expense reports, ensuring compliance with company policies.

· Project Management:

Assist with project coordination, including tracking deadlines, managing tasks, and following up with relevant parties.

· Office Management:

Maintain office supplies, manage vendor relationships, and coordinate office services.

· Confidentiality:

Handle sensitive information with discretion and maintain a high level of confidentiality.

Required Skills:

· Exceptional Organizational Skills: Ability to effectively manage multiple priorities and deadlines in a fast-paced environment.

· Strong Communication Skills: Excellent written and verbal communication skills to interact with diverse stakeholders, both internal and external.

· Proficiency in Microsoft Office Suite: Expertise in Microsoft Word, Excel, PowerPoint, and Outlook to efficiently create and manage documents.

· Attention to Detail: Ability to maintain accuracy and thoroughness in all tasks.

· Discretion and Confidentiality: Ability to handle sensitive information with utmost confidentiality.

· Adaptability: Flexibility to adjust to changing priorities and demands.

Job Type: Full-time

Pay: $20.00 - $35.00 per hour

Expected hours: 40 – 45 per week

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Work Location: In person

Salary : $20 - $35