What are the responsibilities and job description for the Office Administrator position at Proponents?
Proponents is an innovative and growing building products manufacturer and wholesale supplier. We offer a curated selection of proven, pro-grade, high-quality, affordable building products from trusted and vetted partners tailored to the needs of skilled construction pros in the field. We are career construction professionals and serve as genuine allies to our customers, enabling their growth and success.
Office Administrator
Job Summary : Office Administrator
will provide essential administrative support to ensure the smooth day-to-day operations of our office, which includes staff and executives from the Operations, Technology, Sales, and Accounting departments. This role will oversee office logistics, assist leadership with administrative tasks, and help maintain an organized and professional work environment. The ideal candidate is highly organized, detail-oriented, and proactive in problem-solving while managing multiple priorities in a fast-paced setting. This is a part time role for approximately 20-25 hours per week, with opportunity to grow into a full time role.
Key Responsibilities :
Office Administration & Operations
- Manage office supplies, equipment, and vendor relationships to ensure a well-functioning workspace.
Serve as the primary point of contact for office-related requests, including facility management and IT coordination.
Administrative Support
Support executives and department leaders with scheduling, document preparation, and correspondence.
Organize and maintain records, reports, and internal communications.
Employee & HR Support
Assist in onboarding new employees by coordinating workspace setup and materials.
Help manage office policies and ensure compliance with company procedures.
Cross-Departmental Assistance
Support Sales, Operations, Technology, and Accounting teams with administrative tasks, including document management and scheduling.
Act as a liaison to facilitate smooth communication between departments.
Qualifications
Education :
Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
Experience :
3 years of experience in office administration, executive assistance, or a similar role.
Skills :
Strong organizational and multitasking abilities.
Key Competencies :
Professional and customer-service-oriented demeanor.
Ability to work independently and manage multiple priorities efficiently.
Schedule & Compensation
This is a part-time, hourly position, with an expected commitment of 20-25 hours per week.
Hours may be flexible, but in-office presence is required.
NOTE : This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.
