What are the responsibilities and job description for the HR Generalist position at Prosites Inc?
Our Company
ProSites provides digital marketing technology and services to community-based professionals in verticals such as the dental, medical, veterinary, accounting, and legal industries. Across the ProSites, CPA Site Solutions, PracticeMojo, Nifty and LifeLearn brands, we make it easy for these small businesses to maintain a web presence, attract new customers through digital marketing channels, and communicate with existing customers across the web, texting, chat, and email.
Working at ProSites
The people at ProSites are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our members, but we also make it a priority to keep things fun and exciting. Join the ProSites team, where innovation is the goal, hard work is expected, and creativity is rewarded.
Job Summary
The HR Generalist will assist the Senior Human Resources Manager in matters surrounding staff and benefit administration, performance management, onboarding, training, and organizational development. The HR Generalist will also be responsible for ensuring all staff functions of the organization comply with State and Federal regulations and internal policies and procedures of the company. Additional responsibilities include full cycle recruitment process. Utilize a variety of search methods to build a robust candidate pipeline, take ownership of candidates’ experience by designing and managing the recruiting process. Develop job postings, job descriptions, and position requirements. Screen candidates by reviewing resumes and job applications and conducting phone pre-qualifications. Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations. Facilitate the offer process by extending the offer and negotiating employment options and terms of assignment. Perform reference checks. Coordinate the new hire onboarding process. Stay abreast of recruiting trends and best practices.
Essential Duties and Responsibilities:
- Assist, as needed, with the Health Plan Administration
- Conduct onboarding for new hires, transfers, etc.
- Ensure performance reviews are tracked and completed
- Monitor and track KPOs for employees
- Recruiting for various positions
- Conduct job offers, communicate with managers acceptance/declination, to sending formal offer letters, summary of benefits, background check form, and intellectual property agreement
- Report generation through HR automation utilities
- Manage the Disability, Worker's Compensation, and Leave Administration
- Process claims associated with EDD and other agencies
- Accurate and consistent maintenance of HR filing systems
- Assist in investigations, employee relations issues, disciplinary action; coaching, counseling and guiding managers. Including employee complaints, work performance and other related issues
- Assist with the safety program for the company
- Assist with Company events and special projects
- Qualify applicants by matching skills and abilities and demonstrate consistent effort to close all open requisitions in a timely manner
- Maintain an accurate, thorough, and controlled communication with applicants and candidates to inform them of employment opportunities and interview status throughout the hiring process
- Source or direct recruit candidates utilizing a myriad of recruiting sources and online jobsites
- Utilize business sense to determine appropriateness of placing job advertisements according to budgetary constraints
- Conduct reference checks of candidates in collaboration with the hiring managers to evaluate integrity of information
- Conduct background checks and drug screens using third party vendors
- Maintain active social-media efforts to support business function and abreast with recruiting changes and trends
- Manage the Internship Program of the company by establishing rapport with college representatives to arrange for and schedule on-campus interviews with students
- Establish a robust, consistent candidate pipeline
- Own the applicant tracking system
- Maintain a partnership with job board representatives by constantly communicating recruiting updates, trends, and issues
- Other duties as defined
Knowledge, Skill & Abilities:
- Ability to troubleshoot escalated issues constructively
- Problem solving/critical thinking
- Transition management
Additional Requirements:
- 3-5 years of HR experience in a fast paced, customer focused, technical environment
- Proficient in Excel, Word, & PowerPoint
- Bachelor’s Degree preferred
- Demonstrated HR knowledge and results
- Excellent verbal & written communication skills
- Ability to prioritize & organize
- Ability to execute with integrity & discretion
Benefits:
- A competitive compensation package
- Excellent benefits package that includes a 401K match, medical, dental, vision and more
- Company Events
- Vacation (3 weeks), sick, and paid holidays
