Administrative Manager

Prospect Capital

Founded in 1988, Prospect Capital is an alternative asset management firm with $11.9B of assets under management, and pursues multiple strategies in the US, including direct lending, private equity, real estate private equity, and structured credit. Prospect has permanent capital and utilizes a long-term, value-oriented approach that employs fundamental bottoms-up research to identify investments that offer attractive risk and reward.

With offices in New York City, Connecticut, and Florida, the firm is comprised of 100 experienced professionals who value entrepreneurship, intellectual rigor, hard work and continuous improvement.

Responsibilities:

• Manage and coordinate the administrative team to ensure timely responses to emails and task completion and ensuring that all floors are fully stocked.
• Mentor and coach administrative team such as weekly meetings and training when needed.
• Support the Office Manager with maintenance and upkeep of the office space and ensuring the smooth operation of a 33,000 sq. ft. office across multiple floors.              
• Schedule and manage vendor visits, address operational issues, and ensure resolutions are completed.
• Coordinate with building management to ensure issues are addressed in a timely manner, reviewing after to ensure it was fully completed.
• Ensure nightly cleaning is completed across all floors.
• Review and accurately code company paid firm expenses and employee out of pocket expense reports using Concur.
• Manage subscription renewals for multiple vendors, securing approvals and maintaining and   
• updating logs.
• Manage firm marketing materials with a designated vendor, ensuring sufficient stock and following the approval process for bulk orders.  Working with teams to ensure materials are sent out in advance for conferences.
• Manage office copier maintenance contracts, logging monthly costs into a spreadsheet and maintain strong relationships with service vendors.
• Help support visiting senior executives while in the NYC office.
• Demonstrate flexibility with shifting priorities, proactively identifying and resolving issues or delays,ability to manage projects from start to finish. 
• Assist with ad hoc projects and perform additional responsibilities as needed.

Desired Skills and Experience

• Bachelor’s degree or equivalent work experience required. At least 6 years of relevant experience, ideally in a financial services or law firm.
• Strong organizational, written, and verbal communication skills.
• Demonstrated ability to manage and prioritize tasks in a fast-paced, high-pressure environment.
• Proactive, self-motivated, and disciplined with a strong work ethic.
• Friendly, collaborative, and team-oriented with a positive, can-do attitude.
• Experience with Concur.

The anticipated annual base salary range for this position is $90,000 to $115,000 plus annual discretionary performance-based bonus. Actual pay may be adjusted based on experience and performance. 

In addition to the base salary, the hired professional is eligible for comprehensive benefits, including 100% employer-paid premiums for medical, dental, vision insurance, life insurance, and AD&D. You'll also have access to pretax benefit accounts, including FSA, HSA, and Commuter accounts. Our perks go beyond the basics with a mentorship program, daily in-office paid breakfast and lunch, company-sponsored ski and sailing trips, and regular happy hours. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary : $90,000 - $115,000