What are the responsibilities and job description for the Executive Coordinator position at Prospect14?
Job Description
Job Description
Prospect14 focuses on the scaled origination and development of renewable energy and energy storage projects in multiple markets in the United States. Since its inception, Prospect14 has originated approximately 5GWdc of solar and solar storage projects.
Prospect14 is developing utility-scale and community solar energy projects across North America. We enable landowners, power purchasers, and later-stage project developers to participate in the rapid growth of the solar energy market.
Position Overview
We are seeking an organized and proactive Executive Coordinator to support the day-to-day operations of our office and provide high-level administrative support to 2-3 executives. This hybrid role requires on-site presence with potential remote flexibility on designated days. The ideal candidate will excel in calendar and email management, travel coordination, event planning, and general office management, ensuring a seamless work environment for the team.
Key Responsibilities
Executive Support
Calendar Management
Coordinate and manage complex calendars for 2-3 executives, ensuring alignment with priorities.
- Schedule meetings, appointments, and conference calls, accounting for time zones and executive preferences.
- Email Management
Monitor and organize executive inboxes, flagging urgent matters, and drafting responses as needed.
Research, book, and confirm travel itineraries, accommodations, and transportation for executives.
Schedule, prepare materials, and set up for meetings.
Office Operations
Serve as the primary point of contact for office management tasks, ensuring a clean and functional workspace.
Organize and execute staff events, including team lunches, celebrations, and off-site activities.
New Hire Coordination
Assist HR by ordering and sending new hire gifts to arrive before their first day.
Documentation and Record-Keeping
Maintain and update office records, policies, and contact lists.
Assist executives with ad hoc personal tasks and errands.
Required Skills & Qualifications
Preferred Qualifications
Benefits
Equal Employment Opportunity
Prospect14 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We believe that a diverse team is a better team. The perspectives and experiences that people from different backgrounds bring to a company drive better decisions and improved results. Prospect14 is committed to a culture of inclusion and believes that diversity drives the best results.
