Payroll Coordinator

Job Description

Job Description

JOB TITLE

Payroll Coordinator

DEPARTMENT

Corporate Finance

LOCATION

Latham, NY

COMPANY SUMMARY

PIP Global Safety (PIP), a leader in global safety, is a global supplier and manufacturer of PPE products. We are proud to work with our distributor network across the world to provide safety professionals with the right PPE products and solutions. With nearly forty years of experience in PPE and a dedicated team of professionals, you can count on us to be there for you.

JOB SUMMARY

We are seeking a Payroll Coordinator who is responsible for ensuring accurate and timely processing of employee payroll in compliance with company policies and local regulations in the US and Canada region. This role involves maintaining payroll records, resolving discrepancies, ensuring accuracy of payroll and responding to employee inquiries. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with confidentiality and professionalism.

YOU ARE

Committed to Attention to Detail . You will ensure accurate payroll processing by evaluating timesheets, addressing discrepancies with frontline leaders, and making necessary adjustments to weekly pay batches. You will manage the transfer of timesheets into payroll batches, including entering manual checks as needed. You will conduct pre-process reviews to verify the accuracy of payroll batches before final submission.

Data Driven . You will maintain and manages payroll data, including wages, tax exemptions, and garnishments, ensuring data integrity and security. You will assist in the oversight of the ADP payroll system as an administrator and supports system management. You will enter and import weekly payroll, tax, and 401(k) journal entries into Eclipse for accurate financial recording.

Passionate about Compliance. You will ensure compliance with state regulations and tax filing requirements, completing verification for garnishments, support orders, unemployment, and other external documents. You will manage reporting for workers’ compensation and state-mandated disability. You will support annual 401(k) audits, workers’ compensation audits, and other compliance-related administrative needs

Process Driven . You will enter monthly earnings into the workers' compensation carrier portal and records accruals in Eclipse. You will reconcile prior month’s workers' compensation calculations against carrier reports, making necessary expense adjustments. You will also provide documentation and support for financial audits to ensure accurate reporting and compliance.

Collaborative and Enjoy Helping Others . You will serve as a resource for supervisors by assisting with payroll inquiries, timesheet discrepancies, and time-off-related concerns. Ensures employees receive timely and accurate payroll support.

REQUIRED SKILLS FOR SUCCESS

Education and Experience

• Minimum of three years 3 years of experience in payroll with prior experience interacting with HR teams.
• Bachelor’s degree in finance, business administration or related discipline.
• Must have extensive experience with ADP Workforce Now with Time and Attendance, Benefits and Report or other similar payroll system

Qualifications

Protective Industrial Products (PIP) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information,

pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. PIP makes hiring decisions based

solely on qualifications, merit, and business needs at the time. For more information, you may request access to our EEO policy.