Payroll/AP Specialist - 1st Shift

Position Summary

The Payables/Payroll Specialist will be responsible for the daily functions related to Accounts Payable and Payroll within the Finance department. This job operates in a professional office environment. The role entails managing the payroll function of the organization. This includes ensuring timely and accurate payment of wages and salaries to employees, managing payroll-related tax filings and compliance/audit requirements as well as month end payroll accruals and journal entries. Additionally, the Payables/Payroll Specialist would be responsible for developing payroll procedures and ensuring adherence to payroll policies, labor laws and regulations as well as managing vendor relationships with third-party providers that support payroll processing. Other key responsibilities include managing payroll-related reporting and analysis, conducting periodic audits and reviews to ensure accuracy and completeness of payroll records. In addition, this role will be responsible for Accounts Payable including but not limited to coding and entering invoices, weekly check runs and maintaining vendor relationships.

Essential Functions

• Ensure accurate and timely processing of employee wages, including calculating salaries, overtime, and deductions, and managing benefits.
• Maintain knowledge of and adhere to all federal, state, and local payroll regulations and tax laws.
• Maintain accurate and organized payroll records, reports, and documentation.
• Oversee payroll software, including updates, data integrity, and user training.
• Serve as a point of contact for employees and other departments regarding payroll-related matters; address and resolve payroll discrepancies and issues promptly.
• Generate payroll reports and financial statements for management.
• Receive, verify, and process vendor invoices.
• Ensure timely payments to vendors (checks and wires).
• Communicate with vendors to resolve discrepancies and answer inquiries.
• Responsible for monthly credit card accrual and reconciliation/verification of expenses.
• Obey all safety rules, use caution in work activities, and continuously practice safe behaviors; immediately report unsafe conditions/behaviors and work-related injuries to site supervision.

Qualifications

• Minimum of 2 years of college education (preferably in the accounting field)
• ADP experience preferred; D365 experience a plus
• Basic Excel skills required (vlookup/xlookup, pivot tables, sumifs)
• Strong knowledge of accounting principles and AP/Payroll processes
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Excellent organizational and time management skills
• Ability to multitask and strong problem-solving skills required

An Affirmative Action / Equal Opportunity Employer

Proterial Cable America, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. As a Federal Contractor, we encourage priority referral of protected veterans under VEVRAA.