CONTRACTS & BUSINESS DEVELOPMENT MANAGER

Prunuske Chatham, Inc. (PCI) is a small, multi-disciplinary company that specializes in ecological restoration and resolving environmental challenges in Northern California. Our team of scientists, planners, landscape architects, engineers, and constructors work collaboratively to produce high quality restoration outcomes for our clients. PCI is committed to maintaining a workplace that fosters creativity and produces tangible benefits for our clients and the environment. PCI is an at-will employer. www.pcz.com.

Summary

PCI is seeking a responsible Contracts and Business Development Manager to join our team in Sebastopol. Primary responsibilities will involve the development and management of contracts and subcontracts, assistance in the preparation of proposals, cost estimates and statements of qualifications, workload forecasting, schedule and budget management, marketing oversight, client relations and aid in the overall efficiency of the consulting and construction groups as a whole.

The ideal candidate will be highly organized, self-motivated team player, detail oriented, possess strong analytical skills, and be adept at contract management and business development. Previous experience in a design/construction firm and/or familiarity with facilitating design projects is a requirement. This is a full-time, hybrid, salaried position with a minimum of 3 days per week in the office required.

Reports to: Candidate will report to COO and CEO and work closely with financial controller, group managers and leadership team.

Responsibilities

This job description is only a summary of the typical functions of the job, not an exhaustive list. 

Contract Management

• Develop, review and provide quality control on all PCI contracts both internal and external
• Support project managers with subcontract development for outside consultants and vendors
• Analyze contracts for risk exposure including indemnification clauses, limits of liability, insurance requirements, etc.
• Work with insurance providers and brokers to obtain certificates and bonds
• Work with COO, CEO, managers and clients on negotiating contract terms
• Manage and update existing contracts (extensions, close-out, etc.)
• Stay up-to date with California law and legislative changes

Business Development

• Review requests for proposals and identify viable options for potential work; summarize opportunities and present to leadership team
• Outreach to new potential clients and existing clients
• Develop SOQs and supporting materials
• Support consulting and construction teams in developing proposals, helping with bids, and cost estimates

Document Formatting

• Ensure all outgoing documents conform to PCI internal standards and there is consistency in deliverable formats for proposals, contracts, and other documents
• Support the company at large and provide guidance to ensure all documents are formatted correctly and current templates are being used

Workload Forecasting and Management

• Work with project managers to ensure deadlines, budgets and conditions described on contracts are being met and manage changes to fee schedules and timelines
• Maintain organized system of digital records
• Support Design Group Manager and COO with ongoing maintenance and updates of design group schedule and forecast

Marketing Oversight

• Help guide social media posts and website updates
• Assistance with conference and workshop showings

Support COO & CEO

• Work with COO and CEO on development of internal policies as needed
• Assist COO and CEO on recruitment efforts

Requirements and Skills

• Bachelor’s degree with business or law related focus of study
• Minimum 7 years work experience in a design or construction firm facilitating design and/or construction projects
• Knowledge of legal requirements involved with contracts
• Ability to manage multiple jobs simultaneously
• Ability and willingness to respond to last minute requests and meet deadlines
• Experience managing complex schedules and budgets
• Self-starter, creative problem solver, critical thinker
• Strong analytical and organizational skills
• Keen attention to detail, with an ability to spot errors
• Excellent verbal and written communication skills
• Proficient in MS Suite and Bluebeam and scheduling software
• Ability to format documents with ease and a good sense of graphics
• Ability to work well with staff, managers, executives, external partners and clients
• Ability to sit for periods of time and use a keyboard

Salary & Compensation

This is a salaried, full-time management position with benefits, including: health, vision, dental and life/AD&D insurance, Safe Harbor 401k Plan, paid holidays and discretionary time off. Salary range $110-145k annually depending upon experience.

Please send resume and cover letter to: hr@pcz.com