What are the responsibilities and job description for the Facilities and Operations Coordinator position at Public Company Accounting Oversight Board?
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Who We Are
The Public Company Accounting Oversight Board (PCAOB), a nonprofit organization established by Congress, oversees the audits of public companies and SEC-registered brokers and dealers to protect investors and to further the public interest in the preparation of independent, accurate, and informative audit reports.
Our investor protection mission is focused on modernizing audit standards, enhancing audit inspections, and strengthening enforcement of PCAOB rules and standards and other related laws and rules. People are at the heart of our mission at the PCAOB. As we carry out that mission, we strive to uphold the highest standards in audit quality with investors’ families, savings, and futures in mind.
We are hiring mission-driven professionals interested in a career with purpose, competitive benefit offerings, and work-life flexibility. If you are interested in working with a diverse group of talented professionals to protect investors and drive audit quality and innovation while adhering to the highest standards of ethical and professional conduct, join us.
What We Offer
At the PCAOB, we offer a highly competitive compensation and benefits package with a focus on the health and financial well-being of our valued team members. Some of the features of our comprehensive Total Rewards package include :
Compensation – We support transparency, equity, and fairness in our compensation programs and provide a reasonable estimate of the salary range, based on data-driven market analysis, for each job posting. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role in Washington, DC (Headquarters) is $64,700 - $87,100 per year. Team members may also be eligible for performance-based discretionary awards.
Generous paid time off – Up to 6 weeks annually, in addition to 12 federal holidays, 2 floating holidays, and a year-end break in December 2025.
Highly competitive 401(k) match and savings options – Immediate vesting and contributions matched dollar for dollar, up to 7 percent of eligible compensation. Roth in-plan conversion available.
Comprehensive and competitive health benefit offerings – Medical, dental, and vision plans.
Supportive paid family leave benefits – Up to 16 weeks paid parental leave and up to 16 weeks paid caregiver leave.
Life insurance benefits – Basic life and AD&D insurance provided; supplemental insurance also available.
Education benefits – PCAOB staff qualify for the Public Service Loan Forgiveness (PSLF) program. We also offer student loan repayment assistance, staff college tuition assistance, and college coach program support.
Well-being and family resources – Mental health and well-being resources, paid volunteer time, emergency child / adult dependent back-up care services, family-forming assistance, discounted gym memberships, employee assistance program (EAP), health advocate program, and more.
Commuter benefits – Tax-free employer subsidy and pretax employee deductions.
Role Summary
The PCAOB has a full-time position open for a Facilities and Operations Coordinator in the Office of the Chief Operating Officer, Office of Facilities and Operations. This role will be responsible for supporting day-to-day facilities operations, at the PCAOB headquarters and / or regional site locations, and 100% remote staff requirements. The Facilities and Operations Coordinator will also provide a variety of administrative support to the Facilities and Operations team.
Responsibilities
Support all ongoing Facilities and Operations initiatives for the PCAOB.
Coordinate Facilities and Operations projects / tasks across various divisions / departments. Provide ongoing, transparent, and effective communication with Facilities and Operations customers and vendors (i.e. third-party vendor representatives at each PCAOB regional site location) including follow-up as needed.
Request vendor quotes and prepare Facilities and Operations related purchase requisitions for products and services for all PCAOB site locations. Approve Facilities and Operations vendor invoices.
Assist with day-to-day and project-based vendor coordination.
Provide event management support, including requesting relevant quotes, coordinating catering and providing support onsite or offsite as required.
Plan and collaborate with building management at all PCAOB sites.
Serve as receptionist as needed.
Document and update Facilities and Operations procedural documents to include standard operating procedures and guides as requested.
Facilitate the on-boarding and offboarding of Facilities and Operations contract third-party vendors.
Assign, move, add, and / or change tickets in ticketing software.
Assist in maintaining Facilities and Operations SharePoint sites, libraries, and databases in SharePoint.
Serve as a member of the PCAOB Emergency Management Team and participate in emergency drills and building evacuations.
Perform all duties in-person, on-site (physical office) as directed by the supervisor.
Travel to PCAOB all site locations periodically to provide facilities and operational support and to ensure standard facilities operational processes are in place.
Maintain training certification in First Aid, CPR, and AED.
Perform other duties as necessary.
Qualifications
Education / Technical Expertise
Minimum of 5 years of solid administrative experience in a professional atmosphere.
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Project.
Experience in editing SharePoint.
Excellent client-facing and internal stakeholder and customer communication skills are imperative including written / oral communication and interpersonal skills.
Must be flexible, dependable, and able to work independently including follow through on all assigned facilities tasks.
Must have a professional, positive attitude, and strong critical thinking skills.
Must take initiative, have excellent organization skills, and have the ability to multi-task and prioritize work appropriately.
Ability to handle confidential matters with professionalism and discretion.
Ability to lift fifty pounds.
Ability to work non-standard hours and overtime on occasion including travel to other PCAOB locations.
This role is designated as essential, meaning that this role is vital to the organization’s daily operations and required to be performed in-person, on-site (physical office) as directed by the supervisor.
Ability to travel to other PCAOB offices up to 25%.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Preferred Qualifications
Bachelor’s degree.
Equal Employment Opportunity
All PCAOB employees are entitled to equal opportunity and a professional work environment, free of discrimination and harassment. A workplace free of discrimination and harassment is fundamental to professional success and to the PCAOB's mission. The PCAOB will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.
LI-Hybrid
J-18808-Ljbffr
Salary : $64,700 - $87,100
