What are the responsibilities and job description for the Part-Time CPR Training Center Administrator/Administrative Assistant position at Pueblo Commmunity College?
Overview
The CPR Training Center (TC) Administrator & Administrative Assistant is responsible for managing training programs while ensuring compliance with AHA and Pueblo Corporate College guidelines. Additionally, this role includes office administration duties, such as managing records, assisting coordinator, instructors and students while maintaining a smooth workflow in the Training Center.
Key Responsibilities:
Administrator
- Assist students with the registration and scheduling of courses
- Ensure compliance with AHA guidelines, policies, and documentation requirements.
- Process student registrations, verify prerequisites, and maintain accurate training records.
- Assist with instructor credentialing, renewals, and compliance tracking.
- Communicate with AHA Training Center Faculty, instructors, and students to provide course details and support.
- Issue eCards and certificates to students upon successful course completion.
- Manage inventory of AHA training materials, including manuals, manikins, and AED trainers.
- Assist in implementing quality assurance measures to ensure course effectiveness and instructor compliance.
- Assist in setting up classrooms for courses.
- Stay updated with AHA policy changes and ensure training programs align with the latest guidelines.
Office Administration & Customer Services
- Serve as the primary point of contact for inquiries regarding AHA training and general administrative matters.
- Answer phone calls and emails, providing prompt and professional customer service.
- Maintain organized electronic and paper records, ensuring confidentiality and accuracy.
- Assist with billing, invoicing, and processing payments for training courses.
- Coordinate meetings, prepare reports, and support administrative functions as needed.
- Complete office and training supply inventory, ensuring adequate stock levels for operations.
- Assist with marketing efforts, including flyers and community outreach upon request.
- Handle general office tasks such as data entry, filing, and document management.
- Assist with additional Training Center programs such as QMAP, Doula, and MHFA as needed.
- Completed additional duties and tasks as needed or as requested by supervisor/s.
Preferred Qualifications & Skills:
- Knowledge of AHA Instructor Network (ATLAS) and eCard issuance processes.
- Experience with learning management systems or online registration platforms.
- Basic bookkeeping skills for handling course payments and invoices.
- Problem-solving skills and the ability to handle student and instructor inquiries professionally.
- Ability to work independently and as part of a team.
Required Qualifications:
- High school diploma or equivalent.
- Experience in office administration and customer service
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize workload effectively.
- Ability to handle high volume workload.
If you are looking for a dynamic work environment where you can contribute your skills while growing professionally, we encourage you to apply for the Administrative Assistant position!
Job Type: Part-time
Pay: From $16.00 per hour
Expected hours: 20 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $16
