Administrative Assistant, Pre-College Program

Annual salary is $38,728 or higher depending on experience.

Pueblo Community College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.

Please Note: An applicant may redact any information on an unofficial transcript that reveals years of attendance, date of graduation, or age.

Must be a resident of the State of Colorado or able to relocate to Colorado prior to first date of employment.

Pueblo Community College Statement

Pueblo Community College (PCC) believes that diversity, equity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. PCC is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. We seek leaders committed to these same ideals

Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job description. Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the Higher Learning Commission (HLC) Open Pathways model. The Open Pathways is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations.

Department Purpose

Pre-College Programs is an auxiliary department that provides alternative programs to include Adult Basic Education and Gateway to College Programs. Â Pre-College Programs serve at-risk high school students, non-graduates, and former offenders and offer adult education, pre-college, and college pathways for these students.

Position Summary

The Pre-College Program Administrative Assistant provides administrative support to the Director and staff of the Pre-College Program to include communication preparation, records maintenance, database entry, report writing, presentation development, and related tasks.

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This position has been identified as a Campus Security Authority (CSA) in accordance with Department of Education guidelines. Â As a CSA, the incumbent is required to report crimes that they become aware of to the Department of Public Safety and must attend related annual training.Â

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In accordance with Colorado Revised Statutes 24-50-135, this position has been exempted from the State Personnel System.

Essential Functions

• Acts as a primary contact by answering phones providing program information and disseminates information between staff members.Â
• Performs basic administrative office support work by following department protocol and supervision direction.Â
• Enters student data in school district's database, and Gateway to College database.Â
• Enters admission, registration, student class information into BANNER system, determines status of class based on established program guidelines, and schedules rooms for trainings, meetings, and functions. Â
• Schedules and sets up program training/information sessions by working closely with Director and support staff to arrange dates, events and student information sessions and orientations.Â
• Assists with student orientations by checking in students and verifying paperwork is complete based on department guidelines.Â
• Processes printed materials by selecting proper format to type drafts and final copies for correspondence, tables and reports into word-processing system. Â Â Â Â
• Schedules print jobs, bulk mailings, and other program/marketing materials. Â
• Compiles and distributes program information internally and externally to ensure quality communication between all members of staff and PCC departments. Â Â Â Â
• Maintains positive customer relationships with internal and external customer and vendors.
• Organizes record keeping routines such as student files, internal logs, spreadsheets, reminder notices and establishes a routine for locating missing documents and information.Â
• Sets up book exchange schedules to help distribute textbooks, materials, and other supplies to various locations.
  
  

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Additional Functions

• Works independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department work processes and recommends improvements.
• Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains confidentiality of student and employee information as required.
• Completes all required compliance training within the established timeline.
• Serves on committees and other groups as assigned.
  
  

Education

• High school diploma.
  
  

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Experience

• Two or more years of general clerical, administrative, or office support experience.
• Experience preparing worksheets, presentations, and/or reports.
  
  

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Knowledge, Skills, Abilities

• Knowledge of laws and best practices pertaining to administration within higher education.
• Proficiency with Microsoft Office.