Job Description
The Office Assistant for Administration provides secretarial support, administrative and finance assistance for the Honolulu office including, but not limited to, greeting visitors; handling telephone calls; opening; mail duties; preparing correspondence; and coordinating travel arrangements.
Compensation :
21.00 - 25.00 / hour (non-exempt)
Reporting Relationship :
Reports to : Director of Administrative Support
Supervises : n / a
Quality Standards :
- Conduct individual and business affairs in highest ethical and legal fashion.
- Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
- Build strong communication links with supervisors, peers, and employees.
- Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
- Comply with all Company policies and standards.
- Conducts business in alignment with the Mission, Vision, and Values of Pūlama Lāna'i.
Responsibilities
Essential Duties
Greet visitors, validate parking, answer phones, receive and relay messages, and respond independently when possible or refer to appropriate department.Pick-up, sort, and route mail.Coordinate travel arrangements.Maintain and order office supplies and assist with equipment maintenance.Type / format outgoing correspondence, routine form letters, confidential correspondence, and projects and maintain reports. Assist with mailings, including Certified Mail, FedEx and UPS.Assist with filing, scanning, and data entry.Under direct supervision, compile data from varied sources and make summary reports as required.Support meetings by preparing / cleaning up meeting rooms, making copies where needed and where needed assisting with food and beverage orders for the meeting.Assist with credit card reconciliation and expense reports as assigned.Assist with organization and maintenance of department files on the company server.Assist with SVP's calendar scheduling and maintenance as assigned.Perform other duties as assigned.Qualifications
Qualification / Requirements :
Requires a high school diplomaMinimum of 1 to 2 years prior experience preferred.Must be proficient in Outlook, Word, and Excel.Requires excellent written and verbal communication and organizational skills.Requires relating to people in a friendly and professional manner.Requires working to established procedures and maintaining reliable work attendance.Requires the ability to follow oral and written instructions.Equipment Use :
Computer and standard office equipment.Working Conditions :
Mainly indoors, in an air-conditioned office area.Required Work Cards / Certifications :
N / APhysical Requirements :
While performing the duties of this job, the employee is regularly required to sit, talk, and hear.The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.The employee must regularly lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.Specific vision abilities required by this job include close vision, distant vision, and color vision.The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, of all duties, responsibilities and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Salary : $21 - $25
