What are the responsibilities and job description for the Office Assistant position at Pulama Lanai?
Job Description
Performs various duties for the Facilities Maintenance Department. Performs a variety of clerical duties, including typing; filing; answering phones; faxing; data entry; and distributing mail.
Key Responsibilities
Qualifications
Requirements
Work Environment
Performs various duties for the Facilities Maintenance Department. Performs a variety of clerical duties, including typing; filing; answering phones; faxing; data entry; and distributing mail.
Key Responsibilities
- Track, distribute, follow up to completion and close the daily and past workorders to maintain the workorder system.
- Communicates with tenants or departments to schedule workorders and projects.
- Completes regular recurring reports, standard form letters and memos, and maintains recurring accumulative records.
- Maintains the general files and ensures that standard Company procedures are followed.
- Prepares the appropriate purchase requisitions for office supplies and equipment.
- Processes invoices from various vendors and internal entities.
- Provides support to the Chief Engineer and Assistant Manager of Facilities Maintenance in various operations activities.
- Compiles data from varied sources and makes summary reports.
- Assists vendors and guests as needed.
- Prepares a variety of letters, memos, forms, and reports from handwritten drafts or verbal instructions.
- Receives and routes telephone calls and takes messages.
- Performs other duties as assigned.
Qualifications
- 1-2 years of work experience in office clerical work, preferred.
- Must be proficient in Outlook, Word, and Excel.
- Requires excellent written and verbal communication and organizational skills.
- Requires relating to people in a friendly and professional manner.
- Requires working to established procedures and maintaining reliable work attendance.
- Requires the ability to follow oral and written instructions.
- Must be able to maintain a positive attitude and work under pressure.
Requirements
Work Environment
- The employee is regularly required to sit, talk, and hear.
- The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
- The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
- Specific vision abilities required by this job include close vision, distant vision, and color vision.
