What are the responsibilities and job description for the Office Assistant position at Pure Real Estate, LLC?
Billings
Office Assistant Office Duties
This is a part time (20 hours per week), non-exempt position - Monday through Friday, 4 hours per day. Schedule to be determined in advance of hire.
The Office Manager(“OM”) in our Billings office is your immediate supervisor. This position is primarily to assist the OM with her duties and be able to cover tasks required when the OM is out of the office.
Requirements: Great communication skills, working knowledge of basic Microsoft Office programs, Adobe Acrobat, customer service experience, and experience in real estate preferred. The ability to multitask in a fast-paced environment is essential.
Job Requirements: Working knowledge of basic Microsoft Office programs, customer service experience, willingness to work independently, proven integrity, trustworthiness, reliability, be able to complete requested tasks and projects in a timely fashion in order meet deadlines, be receptive to new ideas, and candid in the sharing of information, and be professional at all times.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee in an office setting to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to reach items on or near the floor
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required occasionally, 10-25 pounds
Job duties are as follows:
- Train with Office Manager and helping in any way possible
- Learn transaction management and cover if office manager is out
- Answering Phones
- Greeting and Directing Prospective Clients or visitors to the office
- Prepare Commission Statements weekly or as needed
- Collating and printing marketing collateral and keeping pre-printed media, Listing Presentations and Relocation Packets stocked.
- Daily mail check and distribution, prepare bank deposits and take to bank if needed
- Track Agent Postage and SWAG expenditures for month end
- Monitor and track signs and SWAG inventory
- Weekly Distribution of Chamber Referrals and assist when needed on other types of referrals as needed
- Train on Platform/Christie’s Resource Gallery software and be available to help all PureWest agents
- Maintain Safety Manual and Emergency Plan as needed
- Assist with tracking agent information such as birthdays, anniversaries, access codes, certifications and other documents as requested
- Keep office, entrance and patio picked up and presentable, including light housekeeping and water plants as needed. Maintain closets and storage areas
- Keep snacks/drinks, office and cleaning supplies stocked as needed
- Prepare and distributes team meeting agenda and minutes as needed
· All other duties as assigned
Job Type: Part-time
Pay: $17.00 - $20.00 per hour
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Work Location: In person
Salary : $17 - $20