Assistant Director of Finance

Assistant Finance Director

Division/Department: Finance Department, Comptroller

Job Overview:

This is a professional level accounting and managerial position that is responsible for the fiscal recording, budgeting, financial accounting and reporting activities of the Clerk of Circuit Court and the Board of County Commissioners. (BOCC). This job requires understanding and applying accounting and financial management principles, theories, and practices which are obtained through a combination of education, training, and on-the-job experience.  This position reports to the Director of Finance and serves as the Director in his/her absence.

Responsibilities and Job Duties:

(These responsibilities and job duties are not a complete statement of all duties required of the job. The successful candidate will be required to perform such other related job duties as may be assigned or required.)

·        Prepare and/or supervise the preparation of a variety of financial statements and related information, to include posting and/or verification of entries to various ledgers, journals, books, accounts, etc. May include such items as fixed assets and depreciation schedules, Clerk monthly financial reports, preparation or review of bank and general ledger account reconciliations. Prepare or review general ledger accounting entries.

·        Develop and maintain Finance Office Accounting Procedures Manual, recommend modifications and additions thereto as needed, and periodically review the manual for completeness and accuracy.

·        Oversees the work of other finance clerks, provides assistance and training, and monitors procedures for compliance with Florida Law and Clerk policies. Makes recommendations regarding improvements in the accounting systems and internal controls.

·        Prepares various quarterly and annual reports for the Clerk’s office, the BOCC and external agencies. Assists with preparing the clerk’s annual budget and the County-wide financial statements, including detailed schedules of items such as investments, capital assets, long-term debt, cash flow statements, and fund balances.

·        Interprets new GASB pronouncements for implementation.

·        Perform or assist in the performance of internal audits encompassing various functions of County government.

·        Prepare special cost, budgetary or financial studies requiring considerable knowledge of operations.

·        Prepare year-end work papers and supplementary schedules for the external auditors in connection with the County’s annual financial audit. Coordinate the Annual Audit and work with the external auditors as needed.

·        Review and monitor the County’s cash and investment position. Recommend investments and withdrawals as needed in accordance with the County’s Investment Policy.

·        Must be able to coordinate, plan and direct year-end closing of the finance records and annual audit, including the preparation of audit schedules and Annual Comprehensive Financial Report.

·        Fosters an open inviting environment for employees and others, portraying ethical and professional behavior in appearance, attitude, and demeanor.

Qualifications, Knowledge, and Skills:

·        Working knowledge of governmental accounting principles, practices, and procedures.

·        Ability to research and interpret GASB pronouncements.

·        General knowledge of Federal and State grant requirements.

·        Ability to learn Clerk and BOCC functions from County policies and procedures, County ordinances, and Florida Statutes.

·        Ability to research transactions, analyze data, prepare reports, and compile data from a variety of financial records.

·        Ability to communicate effectively orally and in writing with employees, department heads, external auditors, other governmental agencies, and the general public.

·        Ability to manage and accept responsibility for tasks.

·        Knowledge of automated accounting systems (enterprise accounting software “H.T.E”, on an AS/400, preferred), including proficiency with spreadsheet, word processing and presentation software (Microsoft Excel, Word and Power Point).

·        Considerable knowledge of business English, math, spelling, grammar and punctuation.

·        Ability to exercise good judgment in applying and interpreting policies and procedures.

Education and Experience:

REQUIRED QUALIFICATIONS:

At least five (5) years of relevant experience; at least two (2) years of management/leadership experience; a Bachelor’s Degree in Accounting or Financial Management from an accredited university; or any equivalent combination of experience, training and/or education which provides the required skills, knowledge and abilities to perform the job may be substituted.

PREFERRED QUALIFICATIONS:

·        CPA and/or CGFO

·        Master’s Degree

Essential Physical Skills and Work Environment:

• Ability to: communicate using speech, vision and hearing; operate standard business machines; access file cabinets for filing and retrieval of data; and sit in court or at a computer for extended periods of time.
• Work in a standard office environment or court room; seated or helping customers at the counter.

*Reasonable accommodation will be made for otherwise qualified individuals with a disability.