Executive Administrative Assistant for CEO/COO

Executive Assistant – Wichita, KS

Wichita, Kansas and surrounding area.

IN OFFICE, NOT REMOTE. .

About Quality Drills:

Quality Drills is an agricultural equipment service company specializing in FREE onsite inspections, aftermarket components, nationwide service, and equipment sales to meet our clients Airseeder and Planter needs. We are unique in our commitment to providing farmers with the information and tools necessary to maximize output and minimize maintenance costs while reducing downtime. At Quality Drills, we place the quality of our services and the parts we procure at the forefront of everything we do.

Job Overview:

As the Executive Assistant, you will work directly with the CEO and COO of Quality Drills, supporting them in various administrative, operational, and communication tasks. This role requires strong organizational skills, exceptional communication abilities, and a high level of professionalism. You will serve as a key point of contact, facilitating clear and effective communication between the executive team and multiple departments, ensuring smooth internal operations.

Key Responsibilities:

• Provide high-level administrative support to the CEO and COO.
• Manage executive calendars, scheduling meetings and appointments efficiently.
• Coordinate and facilitate communication between the executive team and various departments (sales, operations, warehouse, etc.).
• Assist in preparing reports, presentations, and company communications on behalf of the CEO and COO.
• Handle incoming phone calls, manage emails, and draft responses as necessary.
• Assist with sales and marketing efforts, including the preparation of documents and proposals.
• Ensure the timely flow of information between departments to support business operations.
• Organize and maintain executive files, records, and data.
• Support company-wide events and meetings, including preparation and coordination.
• Perform additional clerical duties, such as data entry, scanning, and filing.
• Assist in maintaining confidentiality in all business communications.

Qualifications:

• Bachelor's Degree preferred
• Minimum of 1 year of experience supporting executive teams or in a similar
• In person position. This is not remote

administrative role.

• Excellent written and verbal communication skills, with the ability to interact

professionally with multiple departments.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail, with the ability to manage multiple

tasks and priorities.

• Ability to maintain a high level of confidentiality and professionalism.
• Experience coordinating communications and operations across departments is a plus.
• Reliable transportation and commitment to full-time in-office work hours.
• Must be dependable, punctual, and motivated to contribute to company growth.
• Ability to pass a comprehensive background check.

What We Offer:

• Competitive salary with opportunities for growth within the company.
• $20.00 to $25.00 and hour with room to grow and possibility of over-time.
• Health insurance benefits after 90 days of full-time employment, with a 3% matching 401(k) plan.
• 80 hours of paid time off (PTO), with the option to cash out unused PTO at the end of the year.
• A dynamic work environment within a growing company where your contributions will make a direct impact.

Join Us:

This is an excellent opportunity to join a rapidly expanding company and provide critical support to our sales team as we continue to grow. If you are a proactive, tech-savvy professional with strong communication skills and a passion for supporting Executive Administration and administrative operations, we encourage you to apply. Be a part of our future success and grow with us at our Wichita, KS facility.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $20 - $25