Demo

Administrative Assistant

Quality Private Duty Care
Crossville, TN Full Time
POSTED ON 3/2/2025
AVAILABLE BEFORE 6/2/2025

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

Responsible for general clerical and administrative support for the Administrator.

QUALIFICATIONS

  • Five years of secretarial experience.
  • Computer experience with spreadsheets, databases, and word processing program.
  • Excellent organizational skills.
  • Excellent interpersonal and communication skills.

KEY RESPONSIBILITIES

  • Maintains productivity databases and prepares reports / graphs, weekly / monthly for administrator as requested or assigned.
  • Attends meetings with Administrator to record and report minutes and ensure follow-up when necessary.
  • Provide general clerical support for the Administrator.
  • Establish and maintain filing system for general correspondence and information.
  • Provide requested reports for Administrator and other management staff.
  • Travels with Administrator as requested.
  • Assist with scheduling, meeting preparation and agenda.
  • Maintains tracking list of Administrator tasks.
  • Assist in the maintenance of confidentiality of all information and materials related to administration.
  • Provide input and clerical support for revision and development of company policies and procedures and manuals.
  • Assist in the maintenance of the Administrative information system database.
  • Maintain communication with administrator and administrative staff.
  • Support the continuous improvement initiatives and be proactive in the identification of process improvement opportunities in the Administrative area.
  • Assist in the development and implementation of the Administrative record keeping process and procedures.
  • Assists with the processing of employee time sheets on a weekly basis.
  • Files all relevant paperwork in patient charts.
  • Puts together and maintains admission books for use in the admission of new patients.
  • Acts as receptionist for front lobby area.
  • Performs reference checks on all new employees for local office.
  • Copies and distributes QPC newsletter bi-weekly to all employees.
  • Orders office supplies and assists other offices with replenishing necessary forms.
  • Assists in distributing paperwork and supplies to CNA's, LPN's, etc
  • Maintains current directions to patient homes for HMA's, CNA's, and LPN's.
  • Maintains confidentiality of information related to business practices, business activities, and personnel.
  • Attends inservices, seminars, or other meetings as assigned by the Administrator.
  • Maintains a professional attitude when working with staff, fostering the team philosophy and team environment for all personnel.
  • Does not allow personal affairs to interfere with scheduled work time.
  • Maintains a professional appearance at all times.
  • Provides proper notification and / or advanced notice of absence or tardiness without abuse.
  • Participates willingly with special projects and / or overtime work when requested.
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