Accounting and Business Operations Coordinator

Role : Accounting and Business Operations Coordinator
Location: Burbank, CA (4 days onsite in a week)
Duration: Contract
Rate Range:  $29-32/hr on W2

Job Description:
This psition is a fast-paced, dynamic team responsible for the overall financial planning, budgeting and operational management for the
Corporate Communications and Marketing organizations. We are seeking someone who will support the team responsible for the budget oversight of Disney Entertainment Television Corporate Communications, including ABC Entertainment, ABC News, Ad Sales, Networks and TV Business Operations, Internal Communications, Insights and Research, Slate Publicity and Special Events. This individual will also be responsible for supporting the team with the management of non-communications budgets, including DET Photography, Hulu Photography, Onyx Collective Photography, Freeform Photography, Corporate Social Responsibility and Premiums and Promotions under the Talent Relations department. We have a responsibility to be compliant with the Walt Disney Company Policies and Procedures in managing financial operations through partnering with Finance and Controllership (Disney Entertainment Television, Hulu Marketing & Creative and Freeform and Onyx Creative) for all the business units we support.
 
Responsibilities

• Processing and auditing invoices within the SAP enterprise resource planning system and Procurement COE (PCOE) tool.
• Process weekly Kronos payroll submissions.
• AR (receivables) manage bill backs for external and internal parties.
• Deposit with company Cashier deposits of checks & Controllership.
• Assist teams with Daily Hire Onboarding through Workday.
• Prepare monthly, quarterly fiscal-year documents for close support.
• Responsible for submitting and tracking of monthly and quarterly close accruals.
• Prepare quarterly journal entries including support documentation to send to accounting.
• Provide procurement services through the Disney Coupa catalog.
• Prepare monthly reports recapping expenditures, freelance salary and overall spend.
• Update budget reports via SAP.
• Request and maintain WBSE project numbers for tracking spend on a show/title basis.
• Request special handling checks for events and photography galleries.
• Prepare monthly revenue and recovery reports.
• Deposit with company Cashier deposits of checks & Controllership.
• Work with the Contingent Workforce Management team (CWM) on new Vendor setups and vendor account management issues.             

Hours:  9a-6pm

Basic Qualifications:

• 3 years of financial experience
• Strong organizational skills, attention to detail, and ability to manage multiple projects in a fast-paced environment.
• Excellent communication skills.
• Familiarity with accounting applications and tools.
• Proficiency in Microsoft Office Suite, event planning software, and internal communication platforms.
• Ability to build relationships and work collaboratively across teams and functions.
• Experience working with external vendors, agencies, or event production teams is plus.

Educational Requirements

• Bachelor’s degree in Communications, Marketing, Accounting, Business or a related discipline, or equivalent work experience

Preferred Qualifications: SAP, Kronos experience
Additional Information: Onsite Mon-Thurs, remote Friday.
 
This is a small team that manages the budgets for the entire strategic communications department. They are the intermediary between the department and finance/accounting/controllership. They assist with budget planning, controlling budget, and processing payments and handling invoices for their groups.
 
The job title is Business Administration and Operations Coordinator, but the responsibilities are aligned with an accounting coordinator role. This temp will have a lot of transactional responsibilities (processing invoices, processing payroll, preparing close documents, prepare journal entries, etc.) as well as researching and digging into accounting/invoice issues.
 

Best Regards,
 
Sekhar Naidu
Customer Success Lead
Quantaleap Inc.
Phone: 302-402-5922
sekhar.naidu@quantaleap.com

 

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