Athletic Academic Advisor

Job Description

SUMMARY: The Athletic Academic Advisor provides supplemental advising for new, continuing and transfer student-athletes participating in the university’s Division I athletics programs. This is a full-time benefits eligible position within the Center for Student Success reporting to the Director of Athletic Academic Success and will support and monitor the academic progress of student-athletes.

This position is exempt from the provisions of the Fair Labor Standards Act (FLSA) and is not eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities include:

• Monitors the academic progress of all student-athletes and communicates with the student’s primary academic advisor to ensure progression in the student-athletes’ respective majors.
• Assumes supplemental academic advising responsibility for all student-athletes on topics such as major exploration, academic requirements, campus resources, and institutional policies.
• Provide academic guidance to student-athletes, assisting them with course selection and eligibility requirements for NCAA, Conference, and institutional regulations.
• Offer supplemental academic advising on topics such as major exploration, academic requirements, campus resources, and institutional policies.
• Provide outreach to academically at-risk student-athletes, including those with early academic warnings, midterm warnings, or on academic probation.
• Monitor degree progress and academic performance for both individual student-athletes and teams.
• Arrange meetings with at-risk student athletes, providing additional support services to help them succeed.
• Works closely with the other members of the Center for Student Success, particularly academic advising in support of student success initiatives.
• Complete final semester grade report for all athletic administration and coaches

Collaboration & Communication:

• Communicates weekly with coaches regarding academic performance and other relevant updates.
• Provide weekly and/or bi-weekly grade reports to coaching staff of assigned teams.
• Serve as a liaison between academic and non-academic departments to support student-athlete success.
• Works closely with faculty to address student-athlete concerns and coordinate resources to support academic goals.

Programming & Development:

• Assist in the creation of programs for new student-athletes, ensuring a smooth transition into academic life.
• Develop advising materials and presentations to support both individual and group advising sessions for student-athletes.
• Provide mentoring to student-athletes on academic, athletics, career, and personal issues.

Compliance & Institutional Policy:

• Stays knowledgeable of and ensures compliance with NCAA regulations, institutional policies, and deadlines related to student-athlete eligibility and admissions.
• Stays apprised of changing institutional policies and procedures, admissions requirements, new programs, course changes, deadlines, updates in college-wide initiatives and transfer requirements.
• Monitor and track athletic eligibility in collaboration with the registrar’s office and professional advisors.
• Handle, track, and store sensitive and confidential materials in compliance with FERPA guidelines.
• Assist with the use of the University Absence Policy for student-athletes traveling for competition.

Recruiting & Development:

• Provide academic presentations to prospective student athletes and their families during the recruitment process.
• Assist with student-athlete development programming, including career, personal, and academic planning.

Non-Essential Duties

• Other duties and special projects may be assigned to meet department and university needs.

Qualifications

Experience, Knowledge & Skills Preferred

• Experience working with student-athletes and diverse undergraduate student populations.
• Proficiency with web-based applications; Microsoft Office (particularly spreadsheet, database, and word processing); and student information systems with a strong orientation to detail.
• Strong interpersonal skills, including the ability to establish rapport with a wide range of students, faculty, and staff.
• Demonstrated organizational and planning skills, including proven expertise in follow-up and follow-through to completion within established time frames.
• A high level of personal integrity and professionalism.
• Demonstrated commitment to inclusive and equitable organizational environments. 
• Strong work ethic and initiative.
• Ability to problem solve and research solutions, as needed.
• Ability to quickly learn and assimilate into new systems and cultures.
• Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
• Strong collaboration skills across the department and campus to promote a positive work environment.
• Minimum 1-2 years of experience advising NCAA Division I athletes or equivalent experience.
• Bachelor’s degree required, master’s preferred in higher education administration or a related field preferred or equivalent combination of education and experience.

Application Process
Does this sound like a good fit? Click on the green “I’m interested” button and submit:

1. A cover letter addressing the position qualifications and experience
2. Current résumé
3. Salary requirements
4. Contact information for three professional references.

Applications received by Janurary 6, 2025, will receive first consideration. Queens will continue to accept applications until the position is filled.

Additional Information

About Queens University of Charlotte

Located in the heart of the nation’s second fastest growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors. 

Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger. 

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges. 

By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community. 

Queens University of Charlotte aims to be a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus where diversity, equity, and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity, promote global understanding, encourage ethical living, and prepare individuals for purposeful and fulfilling lives. To this end, the University recruits talented faculty, staff, and students from across the United States and around the world. Queens encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live, learn, and work. 

Queens works to provide an accessible living, learning, and working environment for current and prospective faculty, staff, and students and visitors to our campus. If there are accommodations, we can provide to make your application process more accessible, please contact the Director of Human Resources ([email protected], 704-337-2297). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process. 

Benefits

Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, a 403b retirement plan, with two options (pre-tax or post-tax (Roth) contributions) with a generous match, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, disability insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.