Part Time Grant Writer and Administrator - Quincy College

POSITION SUMMARY:

This is a part-time, on-site position. Under the direction of the President's Office and in collaboration with the VP of Student Success and Partnerships as well as all college departments, the Grant Writer and Administrator researches and identifies grant funding opportunities and develops/submits grant funding applications/proposals. The Grant Writer collaborates with Quincy College's faculty and administrators to identify institutional grant needs/opportunities across Quincy College departments. The Grant Writer and Administrator is responsible for all functions related to grant writing and administration. The Grant Writer stays abreast of evolving laws, regulations, and grant requirements. The grant writer is responsible for the administration/reporting of grants. Additionally, this position is a lead role in alumni affairs and development initiatives involving stewardship and donors.

ESSENTIAL FUNCTIONS:

• Conduct and coordinate the full range of activities required in a timely fashion with preparation, management and submission of grant proposals.
• Conduct and coordinate the full range of activities required with regard to the administration of grants.
• Developing and writing grant proposals to foundations and other grant-making organizations.
• Assembling and submitting grant requests, including letters, proposals, budgets, and presentations.
• Work with Finance and other departments, to gather information as well as report to funders on current grant programs.
• Comply with all required grant reporting.
• Provide stewardship to current donors, including work with Institutional Research to provide regular written updates to donors.
• Maintain and track donor databases/records.
• Ensure that proposals are in correct format, complete, and meet funding agency deadlines for submission.
• Understand institutional history and programs.
• Arrange for onsite tours for supporters (foundation officers, foundation trustees).
• Perform lead role in all alumni affairs and development initiatives.
• Ensure that all federal, state and private grants comply in accordance with legal rules and regulations.
• Maintain and verify payment records, reviews invoices and record receipts.
• Prepare monthly reports on the funded project status and submit them to the funders.
• Analyze and evaluate grant budgets for correct calculation of expenditure categories such as salaries, indirect costs, materials, and equipment.
• Maintain current records in database and in paper files, including grant tracking and reporting.
• Track statistics relevant to development and provide department with written materials necessary for donor stewardship (visitor number and diversity, educational program attendance, etc).
• Provide development input for all written institutional materials.
• Assist with other fundraising projects as requested.
• Serve on college committees as needed/directed.
• Attend and participate in meetings of the Division of Academic Affairs;
• Participate in mandatory training/coursework. Including but not limited to:

Title IX and Sexual Misconduct
Sexual Harassment and Non-Discrimination
Security Policy and Notification of Security Reporting
FERPA
Municipal Ethics Law

• Assume other duties as assigned.

EDUCATIONAL EXPERIENCE: Bachelor's degree required; Master's degree preferred.

EXPERIENCE REQUIREMENTS:

• Three to five years of experience with grant writing, administration and implementing of grants.
• Proven track record in obtaining grant funding through governmental (federal, state, other) and private entities/organizations.
• Excellent written communication skills.
• Excellent negotiating skills.
• Excellent knowledge of grant processes and practices.
• Profound knowledge of financial and budgeting aspects of the organization.
• Must be a skilled administrative professional to carry out varied grant mandated job responsibilities
• Must have client facing experience with strong verbal and written communication skills
• Ability to maintain a cordial relation with different departments and with grantees or fund providers
• Must be well organized and have a detail-oriented approach
• Must have valid driver's license.

SUPERVISORY RESPONSIBILITIES: Grant dependent.

TRAVEL: Occasional local travel in Boston, South Shore and Plymouth campus may be required.

EEO Statement:
Quincy College is an equal opportunity employer committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Quincy College is committed to achieving a diverse workforce and complies with all Federal and Massachusetts State laws, regulations, and executive orders regarding non-discrimination and affirmative action.