What are the responsibilities and job description for the Quincy Exact Solutions | Office Manager | 7a-4p position at Quincy Recycle Paper Inc?
Office Manager – Pontiac, IL.
1000 South Deerfield Rd. Pontiac, IL. 61764
Compensation & Schedule:
$45,000 – $65,000 per year | Salary
7a- 4p | Full-Time | Monday- Friday
Company Overview:
Our 285,000 sq. ft. facility, located just off I-55 in Pontiac, IL, is equipped with the technology, equipment, and warehouse space to receive, store, assemble, package, label, and manage products and 3PL services for our national customer base. At Quincy Exact Solutions, we are committed to offering personalized customer support, exceptional on time service, and outstanding finished product quality that allows our businesses partners to streamline their own operations and maximize their profitability.
Benefits of Joining Our Team:
Medical, Dental, & Vision Insurance/Wellness Benefits
HSA & FSA Options
Collaborative & Results Driven Culture
401K & Profit Sharing (up to 6% employer contributions)
Paid Time Off & Holidays
Key Responsibilities:
- Generate, review, and send invoices to customers in a timely manner
- Maintain accurate account information
- Create purchase orders and manage procurement of office & plant supplies
- Generate month-end reports and detailed account information for management and accounting
- Maintain accurate financial records and assist in reconciling accounts.
- Work closely with the accounting team to ensure proper documentation and reporting.
- Provide a high level of internal and external customer service
- Maintain relationships with vendors, customers, and peers through effective communication.
- Support with audit and certification requirements (SMETA, ISO9001, SQF)
- Update employee training records
- Record and distribute management meeting minutes
- Act as a liaison between the Quincy Support Center and the plant
- Provide backup support for payroll approval and employee communications
- Other duties and responsibilities as required.
Position Requirements:
- Minimum of Associate’s degree with a focus in Accounting or Finance preferred or equivalent experience in Accounting or Bookkeeping
- Excellent customer service skills
- Critical thinking and problem-solving skills
- High level of ownership & accountability
- Reliable, consistent, detailed high performer
- Proficiency in Microsoft Office
- Proficiency in QuickBooks
- Above average typing skills
Successful Candidates Will Align with Our Core Values:
Alive & Well
Be Courageous & Try It
Listen Up, Be Inquisitive & Keep an Open Mind
One Team, One Dream
Create Innovative Solutions
Act With Integrity
Commit, Be Tenacious, & Compete to Win
Salary : $45,000 - $65,000
