Executive Assistant

Executive Assistant

POSITION SUMMARY:

This highly visible position is responsible for providing administrative support to the Senior Leadership Team (SLT) with emphasis on organization and efficiency.

ESSENTIAL DUTIES:

• Providing direct support to assigned senior leader(s) or function(s), including:
• Answering telephone calls and messages
• Scheduling meetings and maintaining calendars
• Arranging travel
• Prepare, reconcile, and submit expense reports
• Preparing presentations
• Preparing and submitting written correspondences (internal and external)
• Coordinating meeting logistics, including booking conference rooms and ordering lunches
• Create and maintain filing systems
• Run reports and maintain KPI dashboards
• Determining priority of matters of attention for the CEO; redirect matters to staff to handle
• Advising SLT of time-sensitive and priority issues, ensuring appropriate follow-up
• Responsible for planning meetings that involve senior management; including sitting in on the meeting and taking meticulous notes, as well as keeping the meeting on task
• Responsible for managing and/or providing support for employee welfare and corporate and social responsibility programs and events
• Sorting and triage of mail; maintain e-mail and other address directories
• Handling printing, faxing, mail/overnight packages, copying, filing, and email/messages
• May be assigned special projects for the site, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
• Order ad hoc office supplies
• Maintaining confidential and sensitive information
• Performing other duties as assigned

CORE COMPETENCIES:

• Teamwork: Demonstrates ability to work well with others to accomplish common goals and build a positive climate and trusting relationships within teams.
• Action oriented: Demonstrates ability to take action and lead by example. Enthusiastically demonstrates sense of urgency.
• Accountability: Demonstrates ability to take responsibility and maintains sense of ownership and follow through on commitments. Sets high standards of performance.
• Communication: Demonstrates ability to convey and distribute information effectively and encompass strong speaking, presentation, written and listening skills. Ability to create an environment for open communication.

SUPERVISORY RESPONSIBILITY:

This position has no supervisory responsibilities.

QUALIFICATIONS:

• Associates Degree preferred, High School Diploma/GED required in combination with extensive relevant experience (10 years) in lieu of college degree
• 3-5 years supporting senior leadership
• Demonstrated ability in handling confidential situations as the situation required.
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Teams)
• Ability to learn new and evolving software programs
• Strong attention to detail
• Excellent organization and time-management skills
• Manufacturing experience is a plus

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Senior leadership support: 3 years (Required)
• MS Office Suite: 3 years (Required)
• Administrative support: 3 years (Required)

Ability to Commute:

• Hanover, PA 17331 (Required)

Work Location: In person

Salary : $60,000