Maintenance Administrator

Rack & Riddle Custom Wine Services, the # 1 custom sparkling wine producer in the United States, is seeking to add a Maintenance Admin to our Maintenance team.

The Maintenance Admin, in concert with the Maintenance Managers, is responsible for setting up monitoring and managing a maintenance management system for the company’s multiple sites. The position requires use of a computerized maintenance management system (CMMS). This includes the development, training and execution of PM scheduling and planning. This position is also responsible for maintaining equipment parts/asset inventory and history, ordering, and procuring PM related parts for multiple locations, rolling out standard workflows for work requests, and inspections, etc.

Reports to: Engineering Manager / VP of Production

• Employ a management system to maintain the facilities and equipment that are the responsibility of the Maintenance Department.
• Setup and manage Work Order system, including support from conception to completion.
• Maintain preventative maintenance inventory (equipment, parts, vendors, manufacturers, etc.)
• Order and sourcing parts as needed.
• Record and maintain asset/equipment history.
• Effectively communicate with maintenance personnel and other department Managers to support system flow ranging from work request, generation, assignment, completion.
• Ensure communication with each department/site representative.
• Provide monthly reporting on PM performance and status for all sites.
• Support the maintenance managers with scheduling and workload management.
• Support the set up of scheduled site checklists and other functions that need tracking.
• Assist with outside services communication to ensure work order/preventive maintenance timely completion.

Other Duties and Responsibilities:

• Data collection and input.
• Maintaining inventory and data integrity
• Communicate work order process and requirements.
• Ensure response time for critical requests/needs are met within a timely manner.
• Responsible for reviewing and improving all PM systems and processes.
• Performs other duties as directed.

• 2-year associate degree (or professional training) in Business Administration, maintenance management, Information System, Engineering, or related fields is an advantage.
• 2 years’ experience of working in scheduling, purchasing or standard work procedures including data entry is required.
• Experience in project management, scheduling, and facilities/maintenance activities is an advantage.
• General understanding of most facets of maintenance engineering.
• Must be self-driven, organized and be able to work in a fast-paced team environment.
• Proven written and verbal communication skills.
• Detail oriented
• Experienced user Word, Excel, and Power Point, etc.

Physical Demands and Working Conditions:

• Lift up to 50 pounds and carry up to 50 pounds over short distances.
• Must be able to sit, stand, walk, stretch, reach, grasp, crouch, turn, and kneel.
• Must possess a valid California driver's license and be able to demonstrate a clean driving record.

Established in 2007 in Northern California by wine industry veterans Rebecca Faust and Bruce Lundquist, Rack & Riddle was founded with the mission to craft superior sparkling wines. Through years of steadfast dedication and thoughtful expansion, Rack & Riddle has become the #1 custom sparkling wine producer in the United States with 3.5 million cases of capacity. An exceptional winemaking team dedicated to the mastery of sparkling wine supported by state-of-the-art technology, delivers turnkey grape-to-bottle, wine-to-bottle, and private label sparkling wine services with tank sizes ranging from 500 to 100,000 gallons. Four modern wineries located in Healdsburg, Geyserville and Lodi specialize in Méthode Champenoise, Charmat, and in-line carbonation solutions producing the best of all things sparkling. The company prides itself on being an upstanding member of the communities in which it operates and is committed to operating fairly, ethically, and sustainably.

Rack & Riddle is a drug-free workplace and an Equal Opportunity Employer.

This role’s compensation is anticipated to fit within the stated range. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend on numerous job-related factors, including but not limited to candidate skills, knowledge and education.