Administrative Specialist

Need Manufacturing or Industrial background.

Job Description: Key Responsibilities:

Inventory Management: Maintain accurate inventory records, tracking raw materials, work-in-progress, and finished goods to identify potential shortages and facilitate timely reordering.

Purchase Order Processing: Generate purchase orders for raw materials and supplies, ensuring timely delivery and price accuracy.

Documentation and Reporting: Prepare and distribute production reports, including daily production summaries, quality control reports, and shift change logs.

Compliance Management: Assist in maintaining compliance with safety regulations, quality standards, and manufacturing procedures.

Data Entry and Analysis: Input production data into ERP systems, analyze trends, and generate reports to identify areas for improvement.

Communication and Coordination: Coordinate with other departments such as quality control, and maintenance to ensure smooth production flow.

Meeting Support: Schedule and organize meetings, prepare agendas, and take minutes for the manufacturing team.

Administrative Tasks: Handle general administrative duties such as filing, copying, and maintaining / updating documents

Required Skills and Qualifications: Proficient in Microsoft Office Suite: Strong skills in Excel, Word, and PowerPoint for data analysis, report generation, and document creation.

ERP System Knowledge: Familiarity with Enterprise Resource Planning (ERP) systems to manage inventory, production orders, and other manufacturing data.

Attention to Detail: Ability to maintain accuracy in data entry and recordkeeping, ensuring compliance with manufacturing procedures.

Organizational Skills: Efficiently manage multiple tasks and prioritize work to meet deadlines.

Communication Skills: Excellent verbal and written communication to effectively collaborate with manufacturing team members and other departments.

Education and Experience:

High school diploma or equivalent

Associate's degree in business administration or related field preferred

1-3 years of administrative experience in a manufacturing environment