Payroll Tax Specialist

Position: Payroll Tax Specialist

Reports to: HR Director

Summary

Founded in 1935, Rainbow USA Inc. is a women’s and children’s specialty retailer based in Brooklyn, NY with over 1,100 locations throughout the U.S. and Caribbean. Our stores specialize in trendy, value-priced juniors, plus-size, and children’s apparel, footwear, and accessories. Our customers appreciate fashion apparel, but are value conscious and look to Rainbow to provide lower-cost runway substitutes for their fashion needs. Our brands include Rainbow, Rainbow Plus, Rainbow Kids, 5.7.9., Marianne and Kids Spot. Rainbow is headquartered in Brooklyn, NY.

Job Summary:

We are seeking a Payroll Tax Specialist to join our Payroll team. The Payroll Tax Specialist will work closely with our outside partner, ADP, on remittance of payroll taxes and reports. The ideal candidate will be well versed in software systems with advanced Excel knowledge. This position is full-time and based out of Brooklyn, NY headquarters.

General Duties:

Transmit periodic tax files to ADP for every pay cycle and reconcile to payroll registers for the weekly and semi-monthly payrolls. Resolve discrepancies as needed.

Maintain system interface updates and necessary testing

Quarterly tax filing and reconciliation

Monthly state reporting requirements

Handling of federal and state Agency notices and coordinate with ADP on resolution

Maintain state unemployment tax rates and wage base limits in the Lawson payroll and ADP system

Year End: Preparation for annual W-2 form production, (domestic, Puerto Rico and Virgin Island territories)

Ensure compliance with all tax regulations and reporting requirements

Preserve tax filing records and tax returns

Work closely with the payroll and accounting teams to ensure accurate payroll tax deductions and reporting.

Assist with other related projects as assigned

Qualifications:

College degree in Accounting, Finance, or a related field (or equivalent experience).

3 years of experience in payroll tax role

Proficiency in payroll systems and tax reporting software (e.g., ADP, Workday)

Advanced Excel skills (required)

Knowledge of federal, state, and local payroll tax regulations and reporting requirements.

Detail oriented, and problem-solving abilities

Ability to work under pressure and meet deadlines

Pay Range: $85,000-$120,000

Benefits:

Annual compensation review program

Paid Time Off

Paid holidays

401k retirement savings plan (with generous company match)

Medical, dental, vision, life &disability and other insurance benefits...even pet care!

Health Savings and Transit Accounts

Merchandise discounts

Health and financial wellness programs

Holiday, birthday and length of service recognition

Onsite fitness center and employee cafeteria

Free/ secured parking

Rainbow is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. Employees are expected to perform other tasks and duties and participate in training as required by their supervisors.