Purchasing Clerk

Summary:

Respond to shop personnel purchase requests for goods and services. Monitor, track, and record inventory. Monitor, track, and record companywide diesel fuel usage. Create, track and monitor equipment purchase orders, respond to inquiries, resolve purchase order discrepancies and other purchasing related issues. Collects and codes mechanic’s timesheets. Responsible to order, monitor, and maintain shop employees uniforms inventory. Posts equipment utilization timesheets daily.

Essential Duties and Responsibilities:

• Collects, reviews, and posts in E1 all manual diesel usage sheets from tank farms fixed locations at all Ranger asphalt plants, from all fuel truck drivers, and from all asphalt service truck drivers. Exports data from the OEM Controls system for daily reconciliation to manual sheets, prepares data in Excel format ready for import into E1 and immediate posting.
• Price equipment and materials to ensure lowest cost through review of current vendor information, comparison with alternate sources for competitive pricing, and negotiation with current and potential vendors.
• Respond to field operations requests by ordering and arranging for delivery of dumpsters, portable toilets and other items.
• Receive purchase order (POs) requests for equipment and stock needed for shop, field and office personnel and jobs. Collect information necessary for correct cost assignment. Generate and record purchase orders.
• Collect invoices and receiver documents (daily bills of lading, delivery tickets, service orders, etc.) and file in appropriate alpha-sorter. Match invoice and receiver documents. Audit invoices, investigate discrepancies, note and refer to appropriate employee or correct purchase order. Submit invoice and support documentation to Accounts Payable for processing.
• Review Purchasing work queue daily. Identify invoices that are on hold for purchase order issues. Investigate and resolve issues through communication with Project Managers and/or Operations Management. Complete or issue purchase orders.
• Review Project Managers’ work queue daily. Identify issues, forward to appropriate party for resolution and/or approval.
• Collect information on equipment and vehicle fuel usage daily and record in JDE and Excel fuel usage reports. Submit to Accounting, Equipment Manager and Shop Foremen for monthly closing.
• Collect information from time sheets to record usage of Tack and Prime in Excel spreadsheet daily. Total each day and journal-entry quantity of Tack used in JDE.
• Provide administrative support to Operations Management (generate correspondence, fax, copy, Internet support, etc.).
• Manage inventory movement tracking. Collect Stock Requisitions and Part Requests from Purchasing Agent and stockroom. Price items per inventory cost procedure and journal-entry stock out of inventory weekly. Assist in annual physical inventory process and update documentation.
• Complete credit applications and return to Controller for approval and signature. Return to vendor for account set-up.
• Maintain and issue extra equipment keys and charge to appropriate job.
• Orders and closely monitors uniforms stock according to company policy, reconciles monthly uniform rental invoices to inventory on hand and current employees’ roster, corresponds with HR and payroll to monitor uniform issuance/recovery based on employees’ turnover.

Qualifications:

• Minimum high school diploma or equivalent required; some college education or business classes desirable.
• Knowledge of purchasing processes and procedures, cost codes, job codes and cost types, types of equipment and equipment Knowledge of shop inventory control processes and procedures
• Ability numbers
• to generate and process purchase orders within established company guidelines, based on specific product, budget and Knowledge of equipment and equipment numbering system
• Ability to perform data-entry accurately
• Knowledge of and ability to use Microsoft Office products (Intermediate Excel at a minimum, Word, etc.)

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, sit, kneel, walk, talk, see, hear, push, pull, climb, bend, and stoop. The employee frequently is required to stand, walk, climb, use manual dexterity to operate tools used in the course of work and typical office equipment, hear sufficient to hear conversations in person and via telephone and radio, and vision sufficient for distance sight and to read diagrams, manual reports, rules, regulations, laws, and plans. The employee is occasionally required to reach, push, and pull with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Physical dexterity may involve stretching, proper placement of legs, and use of arms and hands in repetitive motions. The employee must be able to maintain constant alertness to the multiple concurrent activities occurring at the site, including the activities of other employees and contractors, the operation of stationary equipment, and the movement of mobile equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE M/F/V/D

DFWP

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person