Purchasing Specialist

Job Summary

The Purchasing Specialist will be responsible for managing the procurement process for supplies, equipment, and services within the hospital organization. This includes gathering product information from requesters, processing purchase orders, ensuring compliance with hospital policies, and maintaining strong relationships with key suppliers. The ideal candidate will have a keen attention to detail, strong organizational skills, and a deep understanding of procurement practices in a healthcare setting.

Schedule: Monday - Friday, standard working hours

Duties and Responsibilities

• Product and Vendor Research: Gather information regarding products, prices, services, and delivery for new product requests to ensure the best possible solutions for the hospital's needs.
• Procurement of Supplies and Equipment: Procure all necessary supplies, equipment, and services in accordance with hospital policies, procedures, and budgetary constraints.
• Purchase Order Management: Monitor PO generation and dispatch to EDI suppliers for replenishment requests and inventory supplies. Ensure accurate and timely processing of purchase orders.
• Order Accuracy & Budget Compliance: Prepare and process purchase orders, ensuring that all details are accurate and that all orders are within budgetary constraints.
• Record Maintenance: Maintain accurate and up-to-date records of all procurement activities, including documentation and order statuses.
• Regulatory Compliance: Ensure compliance with all relevant regulations, standards, and hospital policies regarding procurement activities.
• Policy Development: Assist in the development and implementation of procurement policies and procedures, helping to enhance efficiency and effectiveness in the department.
• Teamwork & Organizational Values: Exhibit behavior consistent with the mission and values of Ranken Jordan, fostering teamwork and collaboration across departments.
• Patient Care Commitment: Ensure procurement processes align with the hospital's patient care model of "Care Beyond the Bedside."
• Order Management: Update standing purchase orders to reflect usage and generate orders within the ERP system, ensuring traceability and accountability.
• Supplier Return Coordination: Coordinate with suppliers to manage RMA requests, product returns, and recall processes to ensure the safe and timely removal of defective or unsafe products.
• Non-EDI Supplier Orders: Submit orders for non-EDI suppliers and update the PO status to dispatched in the system.
• Service Orders & Capital PO Approval: Create bill-only purchase orders for services and manage capital purchase order approval processes for orders exceeding $25K.
• Product Review Coordination: Facilitate activities related to the Product Review Committee, including the submission of required documentation and materials for review.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred).
• 3 years of experience in purchasing, procurement, or supply chain management in a hospital or healthcare setting.
• Strong understanding of procurement processes, vendor relations, and contract management.
• Proficiency in ERP systems and other procurement software.
• Strong organizational and time-management skills.
• Excellent communication and negotiation skills.
• Knowledge of healthcare industry regulations and standards (preferred).