What are the responsibilities and job description for the Purchasing Specialist position at ROEMHELD North America?
Purchasing Specialist II
Job Location: Fenton, MO
Schedule: Monday - Friday, 7:30am - 4:30pm
Work environment: Onsite
ROEMHELD North America is a leading provider of clamping and handling solutions for precision machining, metal forming and other manufacturing applications serving automotive, aerospace, and other high technology industrial markets.
Job Summary:
We are looking for an experienced and motivated Purchasing Specialist II to join our team. This intermediate level position will make a significant contribution to our procurement strategy and operations, which supports our growth strategy and overall company success. The Purchasing Specialist II will be responsible for executing the day-to-day procurement process, including managing vendor relationships and communications with both internal and external stakeholders. The ideal candidate will have a strong background in procurement and the ability to work effectively in a fast-paced environment.
Duties/Responsibilities:
- Purchase Order Processing and Management
- Create purchase orders from requisitions accurately and in a timely manner.
- Manage changes to open purchase orders, coordinating with vendors and internal stakeholders to ensure timely delivery of goods and services.
- Manage aged purchase orders and contact suppliers for status as needed.
- Communicate with suppliers regarding lead times and pricing, updating orders and product information as needed.
- Provide updated shipment information to internal Customer Service team as received from suppliers.
Other Responsibilities
- Reconcile and post vendor invoices received against open purchase orders.
- Allocate shipment and packaging costs across vendor invoices.
- Reconcile order acknowledgments with purchase orders and enter delivery date information
- Respond to customs broker inquiries regarding information on parts being shipped.
- Track progress of shipped goods through freight broker portal.
- Reconcile invoice totals for foreign currency invoices converted to USD to ensure accuracy of conversion rate data.
- Using shipment data, create receiver documentation in ERP to be used by warehouse staff to compare to goods received.
- Enter and edit parts information in ERP as needed.
Vendor and Inventory Management
- Collaborate with internal teammates to analyze inventory levels to develop demand forecasts and identify procurement requirements, ensuring the timely availability of strategic products.
- Lead strategic sourcing initiatives to identify new vendors and explore opportunities for cost savings and/or favorable terms and pricing, as well as ensuring supplier redundancy in the event of supply chain disruptions.
- Cultivate and maintain strong relationships with vendors and suppliers.
- Evaluate vendor performance, address and communicate any issues promptly.
Supplemental Responsibilities
- Function as secondary support role for other key responsibilities as needed, to support overall team objectives and provide coverage when and where needed.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent data entry skills.
- Excellent people skills, gets along well with others and can thrive in a collaborative environment.
- Proficient in Microsoft Office Suite and computer skills; ability to learn and use technology tools and applications.
- Meticulous and extremely accurate.
- Ability to multitask and willingness to do whatever it takes to get the job done.
- Ability to identify issues and take the initiative to solve problems.
- Enjoys learning new tasks and exposure to responsibilities outside of those assigned.
Education and Experience:
- Minimum 3 years of experience in a purchasing or procurement/supply chain management role, with manufacturing or industrial industry experience preferred.
- Experience working with foreign currency preferred.
- Degree in a related field a plus, but not required.
Benefits:
- Medical, Dental, and Vision insurance effective on the date of hire
- Company-paid Life Insurance and Short-Term Disability insurance
- Bi-Weekly pay
- 401k with company match
- Paid holidays and vacation