Payroll Specialist

Job Title: Payroll Specialist

Department: Accounting

Reports to: Sr. Payroll Specialist

FLSA: Non-Exempt

Position Summary

The Payroll Specialist is responsible for accurately and efficiently processing payroll, ensuring compliance with company policies and regulatory requirements. This role requires strong attention to detail, problem-solving skills to resolve payroll discrepancies, and the ability to collaborate with employees and management to address payroll-related inquiries. The Payroll Specialist plays a key role in maintaining accurate payroll records, supporting key operational processes, and providing excellent customer service to ensure smooth payroll operations.

Key Job Responsibilities:

• Payroll Processing
  
  • Complete and process weekly payroll in accordance with company policies and regulatory requirements.
  • Collect, review, and monitor employee daily timesheets for accuracy and completeness.
  • Ensure timely and accurate distribution of employee pay.
  • Maintain payroll reconciliations for each pay period.
• Record Management & Compliance

  • 
    Maintain accurate records of payments made to employees, ensuring data integrity.

  • Update and manage pay rate, union, and other payroll-related tables in the payroll system.

  • Process payments for payroll taxes, 401(k), FOC, HSA, union dues, and other payroll-related deductions.

  • File and retain payroll-related reports and documents as required for audits and compliance.

• Employee & Cross-Functional Collaboration

  • 
    Utilize strong customer service skills to effectively address employee inquiries regarding payroll, deductions, and related concerns, providing clear and timely resolutions.

  • Partner with various departments to verify employee records, proactively identify discrepancies, and implement solutions that enhance payroll accuracy and efficiency.

• Reporting & Audits

  • 
    Prepare and submit required payroll reporting as needed.

  • Process and maintain certified payroll documentation as required.

  • Assist with payroll-related audits and provide necessary documentation.

• Efficiency & Data Integrity

  • 
    Safeguard confidential payroll information and ensure compliance with document retention policies.

  • Identify and implement process improvements to enhance payroll efficiency.

  • Stay updated on payroll regulations and best practices to ensure compliance and accuracy.

Required Knowledge, Education, Experience, Skills, and Abilities:

• Required 3 years Payroll experience.
• Prior experience working with an ERP or automated accounting system is a plus.
• Excellent verbal and written communication skills.
• Knowledge of time and attendance and payroll concepts.
• Union or construction industry experience preferred.
• Strong customer service skills.
• High level of accuracy and organization.
• Excellent data entry skills with the ability to analyze, problem-solve, and make decisions.
• Ability to meet time-sensitive deadlines.
• Ability to balance multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently as well as in a team-oriented environment.

Work Environment/Job Conditions:

• In-Person.
• Work closely with cross-functional teams in a dynamic environment.