What are the responsibilities and job description for the Accounts Payable Coordinator position at RDO Truck Centers?
This individual will be responsible for maintaining accurate and on-time payables and records relative to the accounts payable function of the company. They will coordinate activities and cooperate with other departments to best serve the needs of the customer and co-workers.
Specific Duties Include:
• Process invoices and payments timely and accurately.
• File necessary paperwork.
• Match invoices to properly approved purchase orders and receiving documents.
• Prepare invoices for payment.
• Obtain proper authorization when required.
• Notify purchasing and/or receiving about major variances.
• Contact vendors regarding errors on invoices.
• Assign GL codes to invoices.
• Reconcile monthly statements.
• Prepare accounts payable checks. Print all accounts payable reports and maintains all accounts payable files within an acceptable time period.
• Ability to handle a heavy volume of A/P work that will include data entry, filing, matching and batching of invoices, and maintaining relationships with the field operations team and vendors.
• Answer all vendor inquiries professionally and positively.
• Act as backup for incoming phone calls.
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook.
• Conduct self in the presence of customers and community so as to present a professional image of RDO Truck Centers.
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set.
• Participate in all company/location driven communication efforts, including open book meetings, huddles, department meetings and other related efforts.
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
• Perform all other duties as assigned by management in a professional and efficient manner.
Job Requirements:
• Excellent customer and employee service skills
• Strong time management and organizational skills
• Strong oral communication skills; including telephone skills
• Commitment to doing things right the first time.
• High level of attention to detail and ability to meet deadlines and multi-task.
• PC skills utilizing Windows applications (especially Word and Excel)
• Candidates must have valid work authorization and be able to work in the U.S. without company sponsorship
