Accounts Receivable (AR) Admin Assistant

Job Title : Accounts Receivable (AR) Admin Assistant

Department : Accounting

Reporting To : (AR) Manager

Travel Requirements : None

Position Type : Full-Time

FLSA Status : Non-Exempt

Job Summary :

In the Accounts Receivable (AR) Admin Assistant role, you will play an integral part in ensuring the smooth flow of financial transactions and customer interactions. Your primary responsibilities will include supporting the AR Specialist team and handling various financial tasks such as bank deposits and payment postings. A keen attention to detail, excellent organizational skills, and the ability to collaborate effectively are essential for success in this role.

Duties / Responsibilities :

• Process and maintain accurate customer and property profile information, making necessary updates when required.
• Act as a liaison between finance and other departments to ensure smooth operations.
• Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Maintain confidentiality of financial information and adhere to data protection regulations.
• Furnish, request, and file certificates of insurance.
• Establish and maintain a systematic process to track and follow up on missing forms and information, ensuring timely resolution.
• Complete vendor packets and manage related documentation, including certificates of insurance and W-9 forms.
• Responsible for checking the billing platforms for missing invoices.
• Emailing statements and invoices to the customers.
• Scanning AR paperwork into Docstar.
• Mailing customer statements on a monthly basis.
• Undertake additional tasks and assignments as directed by the Accounts Receivable Manager.

Qualifications :

AMAZING BENEFITS :

Health, Dental, & Vision Care Insurance options

Paid Time Off (PTO)

Paid Holidays

FREE Life & Disability Insurance

Retirement 401(k) GENEROUS company match

Employee hardship loan program

FREE access to a Financial Advisor

Gym membership reimbursement

Employee Discount Purchase Plan

Employee Referral Bonus Program

Perks at Work!

Annual discretionary bonus (for non-sales roles only)

And MORE!

Real Floors, Inc. & Real Floors Commercial, Inc. provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.