What are the responsibilities and job description for the HR Office Coordinator- Temporary position at REAL RADIOLOGY LLC?
Job Details
Level: Entry
Job Location: Home Office - OMAHA, NE
Position Type: Full Time
Salary Range: Undisclosed
Job Shift: Day
Description
The HR Office Coordinator provides comprehensive administrative support across various HR functions, including recruiting, onboarding, benefits administration, employee records, and facilitating employee engagement initiatives. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
This position is full time (8am- 5pm), in-office, and temporary through May, 2025.
Job Functions
- Assist with recruitment process: scheduling phone screens, interviews, and candidate inquiries
- Assist with troubleshooting employee inquiries
- Assist with training and onboard functions
- Coordinate printing of employee nameplates
- New hire orientation assistance
- Assist with employee files
- Schedule and collaborate on company events
- Coordinate employee equipment return
- Assist with employment verifications
- Assist with administrative department needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Coordinate with an external vendor to ensure the kitchen market is adequately stocked, resolving discrepancies, and managing orders.
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Order and stock all office supplies, including specific employee requests, in-office and remote employees
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Welcome in-office guests and direct them to the appropriate meeting area
- Pickup and distribute daily mail, completing shipping/mailing requests as needed (certified mail)
- Schedule and order employee arrangements for services and special occasions
- Liaison between building management and in-office
- Coordinate employee badges with
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Preferred Talents
- Excellent communication and people skills
- High level of integrity and confidentiality
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Valid driver's license and ability to use vehicle
Preferred Qualifications
- High School Diploma
- 2 years’ experience in office admin, admin assistant or related field
Qualifications
