What are the responsibilities and job description for the HR Office Coordinator position at Real Radiology?
The HR Office Coordinator provides comprehensive administrative support across various HR functions. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
Job Functions
- Assist recruitment process
- Assist with troubleshooting employee inquiries
- Assist with training and onboarded functions
- Coordinate printing of employee nameplates
- Assist with benefits open enrollment
- Assist with employee files; scanning, HRIS and retention
- Schedule and collaborate on company events (holiday, town halls)
- Coordinate employee equipment return
- Complete employee verifications
- Assist with department administrative needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Ensure fridges are properly stocked, working with outside vendor on ordering, stocking and discrepancies
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Complete daily kitchen maintenance at end of day
- Order and stock all office supplies, including specific employee requests, in-office and remote employees
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Welcome in-office guests and direct them to the appropriate meeting area
- Ensure all conference rooms are stocked and equipped, including cleanliness
- Pickup and distribute daily mail, completing shipping/mailing requests as needed (certified mail)
- Schedule and order employee arrangements for services and special occasions
- Record keeper of employee badges- assign, maintaining accurate documentation
- Assist with marketing promotional materials as needed (printing/ordering)
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Preferred Talents
- Excellent communication and people skills
- High level of integrity, confidentiality, and ethics
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Understanding of HR functions
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Ability to use vehicle for orders as needed
Preferred Qualifications
- High School Diploma
- 2 years experience in office admin, admin assistant or related field
Benefits Package
- Medical insurance: PPO, HDHP
- Health Savings Account
- Dental
- Vision
- Basic Life and AD&D- company paid
- Voluntary Short-term disability
- Voluntary Long-term disability
- Voluntary Life and AD&D
- Voluntary Critical Illness and Accident
- 401K and Profit sharing
- Paid Time Off
- Holiday
